Overview
Wedding video is sold for the highlight reel, and the music licence is the line that decides whether the film can be shared online
Wedding videographers are the moving-image cousin of wedding photographers. The couple wants two things from a wedding film: a highlight reel of three to five minutes that can be shared on social media and watched again every anniversary, and a longer documentary-style edit that includes the full ceremony, the speeches, and the first dance. The pain that catches couples out is music licensing: a beautiful highlight reel cut to a Coldplay track is unshareable on YouTube and Instagram unless the videographer has licensed the music properly. A flat 'wedding film, $2,400' quote without the music licensing arrangement and the deliverable formats undersells the trade.
QuoteGenio gives wedding videographers a quoting shape that fits the highlight-and-ceremony work. Coverage hours on the wedding day as the first line, second operator for bigger weddings, drone footage as an optional add-on with the operator licence noted, post-production hours by deliverable (3-minute highlight, full ceremony, speeches, first dance, documentary edit), licensed music subscription named, delivery formats and shareable links, and any raw-footage handover at the customer's request. Send via WhatsApp or email to the couple, take a deposit at booking, raise the balance before the wedding, and the same record holds the shot list and the timeline alongside the photographer's plan.
Who it is for
Who uses QuoteGenio
Built for every type of wedding videography business, from solo cinematic shooters to multi-cam teams.
The problem
The quoting headaches every wedding videographer knows
Every wedding is a different combination of coverage hours, highlight length, and edit complexity. The quoting process should not be what stops you getting to the next engagement call.
Every couple wants a custom film
A 3 minute highlight and a 15 minute cinematic film share no edit timeline. Pricing each from scratch in a Google Doc for every enquiry eats the whole Sunday.
Same-day edits and drone get forgotten
Same-day reception edits, drone footage, and multi-cam ceremony coverage are real upgrades with real labour. Buried in a flat per-wedding fee they get negotiated away on every consult.
Couples book fast-replying teams
Couples enquire three videographers in one evening. If your quote arrives three days later, the deposit has already gone to the team that replied within the hour.
The fix
QuoteGenio makes it simple
A fast quoting workflow that handles coverage hours, highlight length, drone, same-day edits, and deposit schedules without the spreadsheet.
The payoff
What you get with QuoteGenio
The everyday wins that add up across a year of quoting and invoicing.
Built for wedding film work
Line items for ceremony and reception coverage, second shooter, multi-cam ceremony, highlight film length, feature film, drone footage, same-day edits, and USB delivery. Structured the way wedding videographers actually scope a booking.
Tiered packages on every quote
Build bronze, silver, and gold cinematic film tiers and quote all three on the same PDF. Couples choose the tier, you close more because you gave them options before a competitor did.
Works from the engagement call
No laptop needed at the consult. Build the quote on your phone during the call and WhatsApp the PDF before the couple finishes talking to the next videographer.
Track deposits and delivery
Know which weddings have paid the booking deposit, which owe the balance one month out, and which highlight films are still in the edit queue. No booking spreadsheet required.
Built for your trade
Quoting calibrated to how wedding videographers actually work
Pick your trade in Settings and the entire quote flow switches to fit. Line item presets, compliance fields, on-the-quote calculators, and per-m² / after-hours pricing all change to match your industry.
Trade-specific line items
Quick add picker pre-fills the common items your trade quotes. Skip the blank rows.
Brand-specific catalogues
Pylontech, Hikvision, Canadian Solar, Sunsynk and others pre-named. Pick the brand, the description writes itself.
Compliance fields built in
IOPSA, ECASA, PIRB, PSIRA, NHBRC, SAQCC. Set once. Every quote prints them under FROM.
Registration expiry alerts
Dashboard notification 60 days before your PSIRA, CoC or any dated registration lapses.
Per-m² / hour / day billing
Unit selector on every line item: m², hr, linear m, days. Stop doing the maths externally.
After-hours and emergency
1.5× and 2× multipliers as a one-tap toggle. Customer sees the breakdown on the quote.
Quote-flow calculators
Solar size, battery backup, cable run cost. Compute on the spot, drop straight onto the quote.
Staged payments
Deposit on acceptance + balance on completion as two separate amounts on the quote PDF.
Scope-of-work checklist
Structured Included / Not included lists. Client acceptance = signing the scope.
Site-survey mode
Log a location per line item: camera positions, fixtures by room, sensors by zone.
Regional rate hints
Pricing ranges per item per currency shown as you quote.
Free on every plan
All of the above included on the free plan. Premium is for capacity, not the trade tooling.
Why QuoteGenio
Why Wedding Videographers choose QuoteGenio
The tools that matter most when you are quoting on-site, under pressure, and between jobs.
Quote from your phone
Most Wedding Videographers build and send quotes directly from the job site. No laptop, no office, no delays.
Win more jobs, faster
The first professional quote a client receives usually wins. Respond in minutes, not hours.
Quote to invoice in one click
When the job is accepted, convert to an invoice instantly. No retyping, no double entry.
Pricing guide
Typical Wedding Videographers job pricing
A rough guide to what wedding videographers charge for common packages and add-ons. Pricing varies with experience level, multi-cam scope, highlight length, drone, and whether a same-day edit is included. Treat these as a sanity check, not a fixed rate card.
| Job | Typical range |
|---|---|
| Ceremony and reception coverage (8 hours, solo shooter) | $ 1,800 - $ 3,800 |
| Full-day coverage (10 hours, multi-cam ceremony) | $ 2,600 - $ 5,500 |
| Second videographer (8 hours) | $ 650 - $ 1,200 |
| Drone footage add-on (ceremony and couple portraits) | $ 280 - $ 680 |
| Same-day edit (3 minute reception teaser) | $ 650 - $ 1,400 |
| Cinematic feature film (15 to 20 minute edit) | $ 1,200 - $ 2,800 |
| Full wedding package (coverage, highlight, drone, feature) | $ 4,800 - $ 9,800 |
Pricing shown in USD as a rough benchmark. Rates vary significantly by country, region, currency, and market.
Call-out fees
A same-day edit screened at the reception is a premium upgrade, not a default. Most wedding videographers charge $ 650 to $ 1,400 for a 3 minute reception teaser edited on the night. Show it on every quote so couples see it as a real deliverable and you get paid for the overnight-style reception edit.
Hourly vs fixed pricing
Use hourly pricing ($ 220 to $ 420 per extra coverage hour) for overtime on the day when the reception runs long. Use fixed pricing for packages, highlight films, feature films, and drone add-ons where the scope is locked. Combine both on bespoke bookings with a provisional sum for late-night reception coverage.
See it in action
Example quote breakdown
Here is what a clean, itemised wedding video quote looks like. Coverage, second shooter, multi-cam ceremony, drone, highlight, same-day edit, and feature film are all visible. Transparent quotes win weddings because the couple can see exactly what each deliverable costs instead of arguing over a lump sum.
Try it yourself
Job size
Region
Sample quote
Full-day wedding, 150 guests, silver cinematic package with drone and same-day edit
Full-day coverage (10 hours, solo shooter, Sony FX6)
Second videographer (8 hours, reception and angles)
Multi-cam ceremony (3 lockoff angles, 1 roaming)
Drone footage (couple portraits and venue, DJI Mavic 3)
3 minute highlight film (colour graded, scored)
Same-day edit (3 minute reception teaser)
15 minute cinematic feature film (ceremony speeches)
| Description | Qty | Rate | Total |
|---|---|---|---|
| Full-day coverage (10 hours, solo shooter, Sony FX6) | 1 | $ 3,400 | $ 3,400 |
| Second videographer (8 hours, reception and angles) | 1 | $ 950 | $ 950 |
| Multi-cam ceremony (3 lockoff angles, 1 roaming) | 1 | $ 680 | $ 680 |
| Drone footage (couple portraits and venue, DJI Mavic 3) | 1 | $ 520 | $ 520 |
| 3 minute highlight film (colour graded, scored) | 1 | $ 1,450 | $ 1,450 |
| Same-day edit (3 minute reception teaser) | 1 | $ 1,050 | $ 1,050 |
| 15 minute cinematic feature film (ceremony speeches) | 1 | $ 1,850 | $ 1,850 |
| Subtotal | $ 9,900 | ||
| Tax (10%) | $ 990 | ||
| Total incl. tax | $ 10,890 | ||
Totals recalculate as you change the controls above. Tax rate inferred from the sample quote.
Items often forgotten
The multi-cam ceremony lockoff angles, the drone footage for couple portraits, the same-day edit screened at the reception, the feature film covering full ceremony speeches, and the travel surcharge for a destination venue. Add these as standard lines on your silver cinematic template so they never quietly eat your margin.
Peer snapshot
How Wedding Videographers actually use QuoteGenio
Indicative activity for Wedding Videographers on the platform. Use it as a benchmark for how often to quote and how fast to respond.
24
Quotes sent per month
52%
Average quote acceptance
4 min
Median time to send quote
$ 10,890
Typical quote value
Figures are indicative platform averages for this trade segment.
Start quoting Wedding Videographer jobs like this, free
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Avoid these
Common quoting mistakes
We talk to a lot of wedding videographers. The same scoping gaps come up every wedding season. Fixing these protects your margin, keeps couples recommending you to their friends, and stops the feature film edit from costing you three unpaid weekends.
Mistake: Quoting coverage and forgetting the feature film
Better: A cinematic feature film is 15 to 30 hours of edit time on top of the shoot. Always price the feature as a separate line or bundle it into a named tier so the edit labour is paid, not absorbed into the shoot fee.
Mistake: Single package with no tiered options
Better: Couples compare videographers across three or four studios. Quote bronze (highlight only), silver (highlight plus feature plus drone), and gold (everything plus same-day edit) on the same PDF so you anchor the silver tier and close more bookings.
Mistake: No multi-cam on the ceremony line
Better: A single camera on the ceremony misses reactions and cutaways. Price multi-cam ceremony as a named line (2 to 3 lockoff angles plus a roaming) so couples see the ceremony angles as a real upgrade worth paying for.
Mistake: Hiding drone in the base package
Better: Drone footage needs a CAA Part 107 or SACAA licensed operator and insurance. Price drone as a named add-on ($ 280 to $ 680) stating the licence and drone model (DJI Mavic 3) so couples see the compliance and value, and you do not absorb a separate operator fee.
Mistake: No travel surcharge for destination weddings
Better: State a free travel radius (typically 80 to 100km) and charge flights, accommodation, and a travel day beyond that. A Cape winelands wedding from Johannesburg is a three-day commitment, not a day rate.
Mistake: Flat validity with no cancellation tiers
Better: Weddings move or get cancelled. State tiered cancellation (deposit non-refundable, 90 days 50 percent, 30 days 100 percent) because you turn away other bookings to hold a Saturday.
Mistake: No revision cap on the feature edit
Better: State on the quote that the feature film includes 2 rounds of revisions and further rounds bill at your hourly edit rate. This protects you from a couple who keeps changing music choices or shot selection in the colour suite.
Mistake: No follow-up after sending the quote
Better: Most quotes that don't close, don't close because nobody followed up. Send a polite check-in 48 hours after the quote lands, and a second nudge at day 7. Two of every three accepted quotes get there because someone followed up.
Step by step
How to quote wedding videography bookings
Meet the couple before you price a wedding. Confirm the coverage window (typically 8 to 12 hours including bridal prep through reception), venue count, and cultural or religious traditions that affect ceremony length. Ask about first look, ceremony format, speech structure, and whether a same-day edit screened at the reception is wanted. Note drone suitability at the venue, multi-cam setups for the ceremony (typically 2 to 3 lockoff angles plus a roaming), and whether the couple wants a 3 minute highlight, a 6 to 8 minute cinematic short, or a 15 to 20 minute feature film with speeches. Record travel distance from your base, overnight requirements for destination weddings, and whether the ceremony is indoors or outdoors with any sound restrictions. A Cape winelands wedding with a silent ceremony is a completely different shoot plan from a city hotel reception.
Itemise coverage hours, second videographer, multi-cam ceremony, drone footage, highlight film, feature film, and same-day edit as separate lines. Price full-day coverage per wedding with a stated hour window, and overtime at $ 220 to $ 420 per hour for service beyond the booked window. Second videographer belongs on its own line (typically $ 650 to $ 1,200 for 8 hours) because it is a premium upgrade not a default. Multi-cam ceremony ($ 480 to $ 950) covers 2 to 3 lockoff angles and a roaming camera with sound capture from the venue PA and lav on the groom. Drone footage needs a licensed operator and costs $ 280 to $ 680 for couple portraits and venue aerials. Same-day edit ($ 650 to $ 1,400) runs an overnight-style edit screened at the reception. Feature film ($ 1,200 to $ 2,800) covers 15 to 30 hours of edit time with speeches, colour grade in DaVinci Resolve, and audio mix.
Set a 30 day validity on wedding quotes with a clear deposit schedule: typically 25 percent to hold the date, 25 percent at 60 days out, and the balance 30 days before the wedding. State cancellation tiers (deposit non-refundable, 90 days 50 percent, 30 days 100 percent) because you turn away other bookings to hold a Saturday. Add travel surcharges beyond a free 80 to 100km radius with flights and accommodation itemised for destination weddings. State delivery turnaround on the quote (typically 4 to 6 weeks for the highlight, 10 to 14 weeks for the feature film) so expectations are set before the couple pays the deposit. State a revision cap on the feature edit (typically 2 rounds) with further revisions billing at your hourly edit rate, and include a music licensing line (typically Musicbed or Artlist subscription) so the couple knows the soundtrack is legal for online sharing.
Send the quote before the couple's next consult. Couples book the first videographer whose quote feels clear, tiered, and professional. Build on your phone during or straight after the consult and WhatsApp the branded PDF the same evening. Use QuoteGenio variation orders for on-the-day add-ons like extra coverage hours when the reception runs long, so the overtime does not turn into an argument at invoice time. Convert the accepted quote to a deposit invoice on booking, a second invoice at 60 days out, and a balance invoice 30 days before the wedding so cashflow tracks the commitment. Raw footage handover, extra feature cut-downs for family or social, and archive USBs become their own invoice lines after the main delivery.
FAQ
Common questions from wedding videographers
Everything you need to know before getting started.
Yes. Build bronze (highlight only), silver (highlight plus feature plus drone), and gold (everything plus same-day edit) templates in QuoteGenio and include all three on the same quote. The couple sees the options priced, you anchor the silver tier, and you close more bookings because you did not force them to pick between one take-it-or-leave-it number.
Yes. Every quote is a branded PDF with your logo, package inclusions, and deposit schedule. Share it as a link via WhatsApp and the couple gets the full document instantly. Much faster than emailing a PDF that sits in a busy wedding planning inbox for a week.
State on the quote that the booking deposit (typically 25 percent) is due to hold the date, a second payment at 60 days out, and the balance 30 days before the wedding. Convert the accepted quote to a deposit invoice with one click, then issue the second and balance invoices from the same booking.
Yes. Every quote has a unique public link with a time-stamped accept button. The couple opens it on their phone and accepts online. The acceptance is logged so the booking is confirmed without printing or scanning signed PDFs.
Yes. Issue a variation quote for any add-on after the booking is confirmed. Same-day edits, drone packages, extra feature cut-downs, and raw footage archives all slot in as new quotes that link back to the original wedding booking so your records stay clean.
Yes. The free plan gives you 5 quotes and 2 invoices per month with no credit card required. Upgrade to Premium for unlimited quotes, invoices, statements, and reports.
Price as a named line ($ 650 to $ 1,400) because the edit happens in a 4 to 6 hour window between ceremony and reception with a dedicated editor on a laptop at the venue or a remote editor receiving footage. State on the quote what length the same-day edit is (typically 2 to 3 minutes) and that it screens at the reception with licensed music. This is a true premium upgrade, not a default, and deserves named pricing.
Usually as an add-on on bronze and a default on silver and gold. A second videographer covers groom prep, gets reception angles the main shooter misses, and protects against gear failure. Price the second as a named line ($ 650 to $ 1,200 for 8 hours) so the couple sees it as a real upgrade rather than something hidden in a lump-sum package.
State on the quote that drone work is flown by a licensed operator (CAA Part 107 in the US, EASA A1-A3 in Europe, SACAA remote pilot in South Africa) with public liability insurance, and name the drone model (DJI Mavic 3). Confirm the venue permits drone use and the airspace is clear. Price the drone package as a named line ($ 280 to $ 680) covering couple portraits, venue aerials, and ceremony aerials where permitted.
State on the quote that you use licensed music from Musicbed, Artlist, or MusicVine for online-ready highlights and features. This keeps the films legal for YouTube, Instagram, and TikTok. Explain on the quote that commercial tracks from Spotify cannot be used because YouTube will mute or block them. Most couples understand once it is explained and the licensed catalogue options are shown.
Still have questions? We would rather answer them now than after you have signed up.
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Reviews
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Real feedback from people who quote for a living.
"I like how simple it is. No learning curve. I created my first quote in a few minutes and sent it straight away."
Chris Botha
Carpenter · Bloemfontein
"Wedding packages have so many variables. Sharing a quote on WhatsApp and getting acceptance in the same hour has won me bookings I would have lost."
Elena Ortiz
Wedding Photographer · Barcelona
"Everything is in one place now. Quotes, invoices, and payments. I do not have to chase paperwork anymore, which saves me a lot of time."
Liam Smith
Builder · New York City
Guides
Guides for Wedding Videographers
Practical advice to help you quote better, get paid faster, and grow your business.
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