About the template
What this office cleaning quote template covers and why facilities managers sign it
Office cleaning quotes lose contracts when 'monthly cleaning from $ X' is the only line. The template below shows area in sqm, visit frequency, scope per visit, consumables included, deep-clean schedule, and any after-hours surcharge.
Facilities managers need detail to approve the contract internally. The template format scales from 100 sqm small offices to 5,000+ sqm corporate floors.
What to include
Every office cleaning quote should have these lines
Use it as a checklist when you build your quote from scratch, or pull the QuoteGenio template that already has them.
Sample
A real office cleaning quote laid out properly
A worked example so you can see what a clean, structured version looks like before you write your own.
Quote sample
300 sqm office, 3x weekly cleaning + quarterly deep-clean
Bill to
Innovate Tech HQ
+1 (555) 408 7126
1 Innovation Plaza, Austin
From
Park Office Cleaning
+1 (555) 220 1184
9 Yard Lane, Cedar Park
Regular office clean (300 sqm, 3x weekly, after-hours)
Bathroom deep service per visit (2 bathrooms)
Consumables restock (toilet paper, hand soap, paper towels)
Quarterly carpet clean (Q1 of 12-month contract)
Window clean (internal, monthly)
Sample data converted from USD to ZAR at indicative rates. QuoteGenio supports 40+ currencies and your branded business details, banking, and logo flow through automatically.
Use this template
Build your own office cleaning quote in 2 minutes
Your business name, logo, and banking details fill in automatically. Send the branded PDF via WhatsApp in one tap.
Avoid these
Common mistakes on office cleaning quotes
The patterns that quietly lose jobs, get queried at payment time, or leave money on the table.
Mistake: Quoting single monthly rate
Better: Itemise per visit type, consumables, deep-clean. Facilities managers need detail to approve internally.
Mistake: After-hours surcharge silent
Better: If you clean outside business hours, state the surcharge clearly. Without it you erode your margin.
Mistake: Consumables bundled vs supplied
Better: State explicitly whether you supply toilet paper, hand soap, etc., or whether the client supplies.
Mistake: No deep-clean schedule
Better: Quarterly carpet, monthly windows. Show the rolling schedule so facilities can budget.
Mistake: No holiday cover policy
Better: State 'public holidays not cleaned unless arranged separately' or your alternative.
Mistake: Contract term and notice missing
Better: 12-month contract with 30-day notice is standard. State the terms clearly.
FAQ
Office Cleaning quote template questions
Everything office cleaning ask before they switch to a structured quote.
Area, frequency, scope per visit, consumables, deep-clean schedule, surcharges, contract term and notice, tax, and banking.
No deposit on monthly contracts. First month invoiced in advance to cover startup costs is reasonable.
30 days. Cleaning chemical and labour costs change quickly.
Net 14 monthly invoicing. Some commercial clients require net 30 and negotiate upfront.
Email is standard for corporate procurement. WhatsApp works for SME and small office clients.
Many cleaners include for simplicity. State the consumables list and monthly restock value so facilities can compare.
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From the blog
Guides on writing better office cleaning quotes
Hand-picked posts that go deeper on the topics covered in this template.
How to Write a Cleaning Quote That Converts
Cleaning quotes need to balance speed and clarity. Here is how to price domestic, office, and specialist cleaning so clients book.
What to Include in Every Quote (Complete Checklist)
A field tested checklist of every line item, term, and detail that should be on your quotes so you stop losing jobs and arguments.
How to Charge Deposits on Quotes (Complete Guide)
Deposits protect your cash flow, reduce the risk of ghosting clients, and signal that you run a real business. Here is exactly when to charge one, how much to ask for, and how to write it into your quote so clients say yes.
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