About the template
What this landscaper quote template covers and why it protects your margin
Landscaping quotes lose margin when plants are priced at nursery cost without a handling allowance, when skip and green-waste removal is absorbed into labour, and when maintenance contracts are billed per visit with no minimum. Each is a common leak that the template below closes.
The template itemises site clearance, topsoil and compost by cubic metre, sod by square metre, plants and shrubs by unit, mulch by cubic metre, irrigation as its own line (specialist work), labour broken out by crew size and days, and debris removal. Plus a 10 to 15 percent handling allowance on plants for shrinkage. Plus a minimum visit charge on maintenance jobs. Each protects a margin leak that vague quotes ignore.
What to include
Every landscapers quote should have these lines
Use it as a checklist when you build your quote from scratch, or pull the QuoteGenio template that already has them.
Sample
A real landscapers quote laid out properly
A worked example so you can see what a clean, structured version looks like before you write your own.
Quote sample
Garden makeover, 800 sq ft front yard
Bill to
Daniel Ortega
+1 (555) 612 4078
82 Sycamore Court, Austin
From
Ortega Garden Design
+1 (555) 318 9046
5 Nursery Road, Cedar Park
Site clearance (remove weeds, old shrubs)
Topsoil and compost (5 yd³)
Sod installation (400 sq ft)
Plants and shrubs (native mix, 25 units, incl handling)
Bark mulch (3 yd³)
Irrigation (drip system, small zone)
Labour (3 staff, 2 days)
Debris removal (1 load)
Sample data converted from USD to ZAR at indicative rates. QuoteGenio supports 40+ currencies and your branded business details, banking, and logo flow through automatically.
Use this template
Build your own landscapers quote in 2 minutes
Your business name, logo, and banking details fill in automatically. Send the branded PDF via WhatsApp in one tap.
Avoid these
Common mistakes on landscapers quotes
The patterns that quietly lose jobs, get queried at payment time, or leave money on the table.
Mistake: Plants priced at nursery cost without handling allowance
Better: Add 10 to 15 percent to nursery cost for handling, shrinkage, and transit losses. It is standard trade and protects you from unavoidable plant loss.
Mistake: No disposal or skip line
Better: Garden clearances generate volume. List 'rubble and green-waste removal' as its own line. Never absorb skip and tip fees into labour.
Mistake: Maintenance per-visit charging with no minimum
Better: Travelling 20 km to mow for 45 minutes loses you money. Set a minimum visit charge (typically $ 95 to $ 180) so travel time is covered on small jobs.
Mistake: No weather or seasonal contingency
Better: On jobs spanning weeks, add a weather-delay clause. Rain days over a threshold move the completion date, not your price.
Mistake: Irrigation lumped with general landscaping
Better: Irrigation is specialist and expensive. Always a separate line, ideally with its own phase sign-off. Lumping it into 'landscaping' hides cost and confuses the client.
Mistake: No plant substitution clause
Better: Nurseries run out of stock. State that you reserve the right to substitute a plant for an equivalent variety at the same price. Prevents delays and blame.
FAQ
Landscapers quote template questions
Everything landscapers ask before they switch to a structured quote.
Site clearance, topsoil and compost by cubic metre, sod by square metre, plants by unit with handling allowance, mulch, irrigation as a separate line, labour by crew size and days, debris removal, tax, deposit terms, and banking details.
30 days for most makeovers. 60 to 90 days for seasonal work where the install window is dictated by weather (e.g. winter turf laying). Material prices on plants and irrigation move with imports and seasonality.
Yes for jobs over a few hundred dollars. 25 to 40 percent on acceptance covers plant orders, irrigation parts, and sod. State it in the quote terms.
List number of visits per year (weekly, fortnightly, monthly), what each visit includes (mow, edge, weed, prune), and any seasonal extras (mulch top-up, irrigation winterise). Set a minimum visit charge to cover travel.
Plants die in transit, get damaged, and need replacement. The 10 to 15 percent allowance is standard trade and protects you from unavoidable loss. Without it, every dead plant comes out of your margin.
Always. Irrigation is specialist work with its own warranty, controller setup, and sometimes a backflow preventer. Quote it as a separate line or phase so the client sees the cost and you can sign off the system on its own merits.
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From the blog
Guides on writing better landscapers quotes
Hand-picked posts that go deeper on the topics covered in this template.
How to Write a Landscaping Quote Clients Accept
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What to Include in Every Quote (Complete Checklist)
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How to Charge Deposits on Quotes (Complete Guide)
Deposits protect your cash flow, reduce the risk of ghosting clients, and signal that you run a real business. Here is exactly when to charge one, how much to ask for, and how to write it into your quote so clients say yes.
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