About the template
What this MC quote template covers and why couples book the right host
MC quotes lose bookings when 'host the event from $ X' is the only line. The template below shows performance hours, pre-event prep (script-writing, vendor briefings), microphone equipment, and any travel beyond standard radius.
Pre-event prep is the unseen work. Bride and groom call 4-6 weeks before to walk through the run-sheet and quote 2-4 hours of prep visibly so it isn't free.
What to include
Every mcs and hosts quote should have these lines
Use it as a checklist when you build your quote from scratch, or pull the QuoteGenio template that already has them.
Sample
A real mcs and hosts quote laid out properly
A worked example so you can see what a clean, structured version looks like before you write your own.
Quote sample
Wedding MC, 6 hours reception including ceremony
Bill to
Emma & James Wright
+1 (555) 412 7728
Hilltop Estate, Austin
From
Wright Wedding MCs
+1 (555) 318 2204
10 Studio Lane, Cedar Park
MC services (6 hours, ceremony + reception)
Pre-event prep (script, run-sheet, vendor briefings and 3 hours)
Wireless lavalier microphone with backup
Travel beyond 25km standard radius
Sample data shown in USD. QuoteGenio supports 40+ currencies and your branded business details, banking, and logo flow through automatically.
Use this template
Build your own mcs and hosts quote in 2 minutes
Your business name, logo, and banking details fill in automatically. Send the branded PDF via WhatsApp in one tap.
Avoid these
Common mistakes on mcs and hosts quotes
The patterns that quietly lose jobs, get queried at payment time, or leave money on the table.
Mistake: Flat hourly rate with no prep
Better: Pre-event prep is real time. Quote 2-4 hours visibly so the value is recognised.
Mistake: No equipment line
Better: Wireless mics, backup mics, and aux feeds are real equipment cost. Quote separately.
Mistake: Travel surcharge hidden
Better: State the standard radius and per-km surcharge so out-of-town dates make sense.
Mistake: Cancellation policy missing
Better: State 'cancellation more than 30 days out: deposit refund. Within 30 days: deposit forfeited'.
Mistake: No deposit clause
Better: 30-50% on acceptance secures the date. Without it, dates get poached.
Mistake: Outfit and refresh time silent
Better: If you change between ceremony and reception, factor that into hours or quote separately.
FAQ
MCs and Hosts quote template questions
Everything mcs and hosts ask before they switch to a structured quote.
Performance hours, prep, equipment, travel, deposit, tax, validity, cancellation, banking.
30-50% non-refundable on acceptance. Wedding dates are unique and need commitment.
Deposit on acceptance, balance 14 days before event.
30 days for active enquiries. Date-locked weddings hold validity until event.
Yes. PDF via WhatsApp with the brochure and reviews attached accepted within hours.
Yes. Couples and corporate clients undervalue the prep otherwise. Make it visible.
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