About the template
What this marquee hire quote template covers and why event planners book it
Marquee quotes lose bookings when 'marquee from $ X' is the only line. The template below shows marquee size and type (frame, pole, clear-span), flooring, lining, heating, lighting, and the setup-and-pack-down crew time.
Heating, lighting, and flooring are the upsell. Quoting them visibly lifts attach rates and helps planners spec the right kit for the season.
What to include
Every marquee hire quote should have these lines
Use it as a checklist when you build your quote from scratch, or pull the QuoteGenio template that already has them.
Sample
A real marquee hire quote laid out properly
A worked example so you can see what a clean, structured version looks like before you write your own.
Quote sample
10m x 18m clear-span marquee, wedding 120 guests
Bill to
Emma & James Wright
+1 (555) 412 7728
Hilltop Estate, Austin
From
Wright Marquee Hire
+1 (555) 318 2204
10 Yard Lane, Cedar Park
Clear-span marquee 10m x 18m (3-day hire)
Wooden flooring (180 sqm)
Ivory pleated lining with chandelier ports
Festoon and downlight package (40 fittings)
LPG heating (3 x 20kW heaters, fuel included)
Setup and pack-down (4-person crew, 2 days)
Sample data converted from USD to ZAR at indicative rates. QuoteGenio supports 40+ currencies and your branded business details, banking, and logo flow through automatically.
Use this template
Build your own marquee hire quote in 2 minutes
Your business name, logo, and banking details fill in automatically. Send the branded PDF via WhatsApp in one tap.
Avoid these
Common mistakes on marquee hire quotes
The patterns that quietly lose jobs, get queried at payment time, or leave money on the table.
Mistake: Bundling marquee with extras
Better: Itemise marquee, flooring, lining, heating, lighting. Planner spec each per season and budget.
Mistake: Setup days not stated
Better: 10m x 18m marquees need 1-2 days setup and 0.5-1 day pack-down. State the venue access window required.
Mistake: Heating silent for winter dates
Better: Cold-month weddings need 20kW per 100 sqm typically. Quote heating proactively or risk a cold reception.
Mistake: Permit responsibility unclear
Better: State whether site requires a council marquee permit and whose responsibility it is to apply.
Mistake: No wet-weather plan
Better: State the wet-weather provision (mud mats, additional flooring, drainage). Wedding clients ask anyway.
Mistake: Deposit clause missing
Better: 25-50% on acceptance, balance 14 days before event. Without it, dates get poached.
FAQ
Marquee Hire quote template questions
Everything marquee hire ask before they switch to a structured quote.
Size, type, hire days, flooring, lining, heating, lighting, setup, deposit, tax, validity, banking.
25-50% non-refundable on acceptance. Wedding dates especially are unique and need commitment.
Deposit on acceptance, balance 14 days before event. Some hires require full payment 7 days before.
30-60 days for active enquiries. Date-locked weddings often hold validity until the event.
Yes for SME and direct couples. Corporate events prefer email + signed contract.
Yes for any event outside summer. Cold receptions ruin the reputation. Standard is 20kW per 100 sqm.
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Testimonials
Trusted by tradespeople
Real marquee hire and other tradespeople use QuoteGenio to quote and invoice in minutes from their phone.
“Converting a quote to an invoice in one click saves me so much time. Payment tracking is brilliant. I can see immediately who still owes me.”
Thabo Nkomo
HVAC Technician · Midrand
“Switched from a clunky desktop app. QuoteGenio is faster, simpler, and my crews actually use it. Payments tracking is a huge plus.”
Michael O'Brien
General Contractor · Denver, CO
“Saves me about 3 hours every week. I would still be sending WhatsApp images of handwritten quotes if I had not found QuoteGenio.”
James van der Merwe
Plumber · Johannesburg
From the blog
Guides on writing better marquee hire quotes
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What to Include in Every Quote (Complete Checklist)
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