About the template
What this painter quote template covers and why it wins more jobs
Painters lose jobs in the quote when prep is hidden inside 'labour' and paint grade is left unspecified. A homeowner choosing between three painters picks the quote that itemises every coat, every wall area, and the brand of paint, because it reads as competent. Vague lump-sum quotes invite haggling and lose to the painter who explained the work.
The template below itemises prep (fill, sand, spot-prime) as its own line, breaks paint coverage into walls, ceilings, and trim, names the paint brand and grade (Dulux Trade, Plascon Professional), and shows the number of coats per surface. Dark-over-light needs three coats. Trim and door frames need a different paint than walls. Each visible line makes the quote defensible and the scope clear.
What to include
Every painters quote should have these lines
Use it as a checklist when you build your quote from scratch, or pull the QuoteGenio template that already has them.
Sample
A real painters quote laid out properly
A worked example so you can see what a clean, structured version looks like before you write your own.
Quote sample
Interior repaint, 3-bed house (walls and ceilings)
Bill to
Hannah Whitman
+1 (555) 312 4498
29 Willow Lane, Austin
From
Whitman Painting & Finishing
+1 (555) 207 1865
11 Yard Road, Cedar Park
Site preparation (drop cloths, mask outlets and trim)
Wall prep (fill, sand, spot-prime)
Ceiling paint (two coats, flat white)
Wall paint (two coats, off-white matte)
Trim and door frames (semi-gloss enamel)
Minor repairs (hairline cracks, picture holes)
Clean-up and snag walk-through
Sample data shown in USD. QuoteGenio supports 40+ currencies and your branded business details, banking, and logo flow through automatically.
Use this template
Build your own painters quote in 2 minutes
Your business name, logo, and banking details fill in automatically. Send the branded PDF via WhatsApp in one tap.
Avoid these
Common mistakes on painters quotes
The patterns that quietly lose jobs, get queried at payment time, or leave money on the table.
Mistake: Lump-sum pricing on full repaints
Better: Itemise by room or area. Clients who see 'lounge: $ 180' and 'passage: $ 95' accept faster than those who see 'interior paint: $ 950'.
Mistake: Not accounting for prep time
Better: Prep often takes longer than painting. List filling, sanding, and priming as its own line at a per-sq-m or per-hour rate. It teaches the client that prep is real work, not free.
Mistake: Forgetting second coat coverage
Better: Dark over light (or the reverse) often needs three coats. State the number of coats on each line so scope cannot be disputed later.
Mistake: Using retail paint pricing
Better: Quote in trade-grade paint (Dulux Trade, Plascon Professional). It covers better and lasts longer. Client-supplied retail paint exposes you to colour and quality complaints.
Mistake: Fixed price with no colour change clause
Better: State that the quote includes one colour per room. Additional accent walls or colour changes after start are variations, not included.
Mistake: Underestimating ceiling height
Better: Double-volume entrances and high ceilings need scaffolding or taller access. Price scaffold or tower hire as its own line, not buried in labour.
FAQ
Painters quote template questions
Everything painters ask before they switch to a structured quote.
Site prep, wall prep (fill/sand/prime), ceiling and wall paint with coverage in sq m and coat counts, trim and door frames as separate lines, paint brand and grade, snag walk-through, tax, and deposit terms.
30 days is standard. Paint prices move with the exchange rate and oil price. State the validity so you can re-quote cleanly if the client returns after that window.
Always. Prep is often half the labour on a full repaint. Hidden inside 'paint walls', it gets undervalued. Shown separately, it educates the client and protects your rate.
Two coats for normal repaints. Three coats for dark-over-light, light-over-dark, or premium finishes. State the coat count on each line so the client agrees in writing before you start.
Yes. Trade-grade (Dulux Trade, Plascon Professional) is what professional painters use. Client-supplied retail paint shifts colour and quality risk to you, so either price your own materials or exclude paint and price labour only.
Yes for jobs over a few hundred dollars. 25 to 40 percent on acceptance covers paint and materials. State it in the quote terms.
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Testimonials
Trusted by tradespeople
Real painters and other tradespeople use QuoteGenio to quote and invoice in minutes from their phone.
“Before this, I was writing quotes in a notebook and sending photos. Now everything looks professional and clients take me more seriously.”
Deon Kruger
Plumber · Centurion
“Monthly statements for my office clients go out and they pay faster. Chasing invoices used to eat my whole Friday. Now it takes 10 minutes.”
Rebecca Taylor
Cleaning Services · Leeds
“I like how simple it is. No learning curve. I created my first quote in a few minutes and sent it straight away.”
Chris Botha
Carpenter · Bloemfontein
From the blog
Guides on writing better painters quotes
Hand-picked posts that go deeper on the topics covered in this template.
How to Write a Painting Quote That Wins Jobs
A clear, practical guide for painters on how to price, structure, and present quotes that close more jobs without underselling your work.
How to Price a Job by Square Metre
Pricing by square metre is fast and familiar, but only works if you know your real rate. Here is how to calculate it correctly and avoid costly mistakes.
What to Include in Every Quote (Complete Checklist)
A field tested checklist of every line item, term, and detail that should be on your quotes so you stop losing jobs and arguments.
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