Overview
A pump quote is wrong if the sizing maths isn't on it
Pumps are one of the trades where the wrong choice costs the customer twice: once on the install, again on the replacement when the pump runs dry or trips out within a year. Sizing is the whole job. Total dynamic head, peak flow rate, suction lift, ambient temperature, and duty cycle are calculations, not guesses. An installer who quotes 'a pump' without showing the sizing has either done the maths off the page or skipped it. Customers who don't see the maths don't realise the cheaper pump is undersized, and they choose on price.
QuoteGenio gives pump installers room to put the sizing and the install on the same quote. A short sizing summary as the first line (the calculated duty point and any safety factor), pump by brand and model, mechanical install with pipework as a labour day, electrical connection with the breaker and run length, pressure tank or controller as a named line, and commissioning. Send the quote via WhatsApp from the survey, take a deposit on the pump order, and the final invoice attaches the commissioning data so the warranty period starts cleanly.
Who it is for
Who uses QuoteGenio
Built for every type of water and effluent pumping business.
The problem
The quoting headaches every pump installer knows
Pump jobs depend on flow, head, voltage, and access. Getting a written quote out before the client books another installer is the difference between a job and a missed call.
Sizing then quoting takes ages
By the time you've worked out flow and head, picked the right pump, and written it up, the client has called someone else.
Vague quotes look unprofessional
A handwritten 'pump and install: R29,749' is what a handyman sends. A clean PDF with brand, model, and stages wins the job.
Emergency calls go to the fastest
When a sump pump fails in a basement, the first written quote on WhatsApp wins. A delay of an hour can mean flood damage and a lost job.
The fix
QuoteGenio makes it simple
A faster, cleaner workflow built around how pump installers actually work. On-site, with the existing system in front of you and the client watching the puddle grow.
The payoff
What you get with QuoteGenio
The everyday wins that add up across a year of quoting and invoicing.
Built for pumping work
Line items for pump, control box, pressure switch, accumulator, cable, isolator, and commissioning. Everything a pump quote needs.
Works from your phone
Quote from the pump room or the manhole. No laptop required, no after-hours admin.
Quote in under 2 minutes
A structured workflow that gets you from sizing to sent quote before the existing pump finishes its last cycle.
Electrical lines built in
Quote the isolator, breaker, and electrician sub-trade as their own lines so the spark gets paid and you don't carry the risk.
Built for your trade
Quoting calibrated to how pump installers actually work
Pick your trade in Settings and the entire quote flow switches to fit. Line item presets, compliance fields, on-the-quote calculators, and per-m² / after-hours pricing all change to match your industry.
Trade-specific line items
Quick add picker pre-fills the common items your trade quotes. Skip the blank rows.
Brand-specific catalogues
Pylontech, Hikvision, Canadian Solar, Sunsynk and others pre-named. Pick the brand, the description writes itself.
Compliance fields built in
IOPSA, ECASA, PIRB, PSIRA, NHBRC, SAQCC. Set once. Every quote prints them under FROM.
Registration expiry alerts
Dashboard notification 60 days before your PSIRA, CoC or any dated registration lapses.
Per-m² / hour / day billing
Unit selector on every line item: m², hr, linear m, days. Stop doing the maths externally.
After-hours and emergency
1.5× and 2× multipliers as a one-tap toggle. Customer sees the breakdown on the quote.
Quote-flow calculators
Solar size, battery backup, cable run cost. Compute on the spot, drop straight onto the quote.
Staged payments
Deposit on acceptance + balance on completion as two separate amounts on the quote PDF.
Scope-of-work checklist
Structured Included / Not included lists. Client acceptance = signing the scope.
Site-survey mode
Log a location per line item: camera positions, fixtures by room, sensors by zone.
Regional rate hints
Pricing ranges per item per currency shown as you quote.
Free on every plan
All of the above included on the free plan. Premium is for capacity, not the trade tooling.
Why QuoteGenio
Why Pump Installers choose QuoteGenio
The tools that matter most when you are quoting on-site, under pressure, and between jobs.
Quote from your phone
Most Pump Installers build and send quotes directly from the job site. No laptop, no office, no delays.
Win more jobs, faster
The first professional quote a client receives usually wins. Respond in minutes, not hours.
Quote to invoice in one click
When the job is accepted, convert to an invoice instantly. No retyping, no double entry.
Pricing guide
Typical Pump Installers job pricing
A rough guide to what pump installers charge for common jobs. Pricing varies by pump type, kW, head, voltage, and access. Use these as a sanity check when building your own rates, not as fixed numbers.
| Job | Typical range |
|---|---|
| Site visit and pump sizing | R1,240 - R2,975 |
| Domestic pressure pump (1.1kW automatic) | R14,048 - R27,270 |
| Submersible borehole pump (1.5kW) | R29,749 - R62,803 |
| Sump pump (residential, 0.55kW auto) | R7,933 - R19,832 |
| Sewage ejector pump (1.5kW) | R23,138 - R52,886 |
| Booster set (twin pump, VSD, commercial) | R107,426 - R239,642 |
| Pump replacement (like-for-like swap) | R6,280 - R23,138 |
Pricing converted from USD to ZAR at indicative rates. Rates vary significantly by country, region, currency, and market.
Call-out fees
A pump call-out covers travel and the sizing visit (flow, head, existing electrical). Most installers charge R1,240 to R2,975 for a daytime call-out, and 1.5x to 2x for emergency pump-out work after hours. Always quote it as a separate line so the client sees you're paid for the assessment.
Hourly vs fixed pricing
Use fixed pricing for like-for-like pump swaps and standard pressure pump installs where the brand and kW are confirmed. Use hourly (R1,405 to R2,149 per hour) for unknown-scope jobs (control panel rebuilds, VSD reprogramming, cable re-runs). Mix both on the same quote when the pump is fixed but the controls or wiring are uncertain.
See it in action
Example quote breakdown
Here's what a clean, itemised quote for a typical pressure pump swap looks like. Notice how the pump, controls, electrical, and labour each have their own line. Transparent quotes win pump jobs because the client can see exactly what they're getting.
Try it yourself
Job size
Region
Sample quote
Domestic pressure pump replacement, 1.1kW automatic
Call-out and sizing visit
1.1kW automatic pressure pump (Pedrollo, 2 year)
Pressure switch and 24L accumulator
Isolator switch and electrical tie-in
Labour (remove old, install, plumb, test)
Commissioning and disposal of old unit
| Description | Qty | Rate | Total |
|---|---|---|---|
| Call-out and sizing visit | 1 | R1,818 | R1,818 |
| 1.1kW automatic pressure pump (Pedrollo, 2 year) | 1 | R11,899 | R11,899 |
| Pressure switch and 24L accumulator | 1 | R4,628 | R4,628 |
| Isolator switch and electrical tie-in | 1 | R3,636 | R3,636 |
| Labour (remove old, install, plumb, test) | 4 | R1,570 / hr | R6,280 |
| Commissioning and disposal of old unit | 1 | R1,570 | R1,570 |
| Subtotal | R29,831 | ||
| Tax (10%) | R2,983 | ||
| Total incl. tax | R32,814 | ||
Totals recalculate as you change the controls above. Tax rate inferred from the sample quote.
Items often forgotten
Pressure switch, accumulator, isolator, electrical breaker, the second visit if a part isn't on the van, disposal of the old pump, and the commissioning to set the cut-in and cut-out pressure. Add them as standard lines on your template so you stop absorbing them out of your margin.
Peer snapshot
How Pump Installers actually use QuoteGenio
Indicative activity for Pump Installers on the platform. Use it as a benchmark for how often to quote and how fast to respond.
24
Quotes sent per month
42%
Average quote acceptance
2 min
Median time to send quote
R32,814
Typical quote value
Figures are indicative platform averages for this trade segment.
Start quoting Pump Installer jobs like this, free
Build your first quote in under 2 minutes. No credit card, no setup fee, no contract.
Avoid these
Common quoting mistakes
We talk to a lot of pump installers. The same pricing and quoting mistakes come up again and again. Fixing these will protect your margin and speed up how fast clients say yes.
Mistake: Quoting 'pump installed' as one line
Better: Break out the pump, the pressure switch, the accumulator, the electrical, and the labour. Single-line quotes invite haggling and hide the work.
Mistake: Vague pump description
Better: Specify brand, kW, head, and warranty ('Pedrollo 1.1kW, 35m head, 2 year warranty'). 'Pump' is too vague and lets the client compare you to a no-name unit.
Mistake: No allowance for the electrician
Better: If you're not licensed for the electrical tie-in, quote a sub-trade line and reference it on the quote. Don't carry the risk for free.
Mistake: Skipping commissioning
Better: Setting cut-in/cut-out pressure, balancing the system, and bleeding air is real work. Quote it as a line so it's never absorbed into 'install'.
Mistake: No allowance for difficult access
Better: Pump rooms, basements, and roof-mounted booster sets are all harder than a standard ground-floor swap. Have a 'difficult access' rate band and use it without flinching.
Mistake: Verbal emergency quotes
Better: Even after-hours sump pump call-outs need a written quote before you start. WhatsApp a quick quote from your phone before opening the toolbox.
Mistake: No expiry on the quote
Better: Set a 14 to 30 day validity. Pump and copper prices move, and you don't want to honour a three-month-old quote at a loss.
Mistake: No follow-up after sending the quote
Better: Most quotes that don't close, don't close because nobody followed up. Send a polite check-in 48 hours after the quote lands, and a second nudge at day 7. Two of every three accepted quotes get there because someone followed up.
Step by step
How to quote pump jobs
Size the pump properly on-site before you write anything. Measure flow rate needed (taps, showers, irrigation zones, filling time for a tank), calculate total head including vertical lift plus friction loss from pipe length, and check voltage and phase at the existing isolator. For a borehole pump, confirm drilling depth and dynamic water level. For a sump pump, check basin size, float switch clearance, and discharge route. For a booster set, measure inlet pressure and required outlet pressure across the property. Inspect the existing control gear, because an outdated control box or non-compliant breaker means the spark is back on site and a new line on your quote.
Break the quote into pump, control gear, electrical, and labour, never one 'pump installed' line. Specify the pump brand, kW, head, and warranty ('Pedrollo 1.1kW automatic, 35m head, 2 year warranty') so you cannot be compared to a no-name unit. List the pressure switch and accumulator separately, the isolator and electrical tie-in as its own line at $ 220, and labour at 4 to 6 hours typical for a standard swap. For borehole installs list the cable and riser pipe per metre with the depth assumption stated, plus the control box and wellhead seal. For booster sets list the skid, VSDs, and commissioning configuration. Add commissioning at $ 95 for setting cut-in and cut-out pressure, bleeding air, and balancing.
Set 14 to 30 day validity on every pump quote. Pump motors, copper fittings, and electrical components all move with the exchange rate, and imports on premium brands like Grundfos or Pedrollo shift with freight. For pumps over $ 2,000 (borehole submersibles, booster sets, sewage ejectors) ask for a 40 to 50 percent deposit at acceptance to cover the pump order and control gear. Price after-hours emergency call-outs at 1.5x to 2x standard with an uplifted hourly rate, and put that on the quote before you start the truck. Include an annual service plan as a separate line on commercial booster sets and sewage ejector pumps where downtime is expensive, listing impeller check, seal inspection, and control panel test.
Send the quote before you leave the pump room. Emergency pump calls, especially sump and sewage failures in flooded basements, go to whoever has a written quote on WhatsApp first, and an hour delay can mean water damage and a lost job. Build the quote on your phone next to the failed pump, WhatsApp the PDF link while the client is still watching the puddle, and for 2am emergencies have an 'emergency pump' template ready so you can send a full quote in 60 seconds from the cab. If you need to change pump type mid-job (the existing 1.1kW is undersized for the actual head), send an updated variation quote immediately so the client agrees in writing before the larger unit is plumbed in.
FAQ
Common questions from pump installers
Everything you need to know before getting started.
Yes. QuoteGenio lets you add any line item: pump, control box, switch, accumulator, electrical, or VAT. Structure your quote exactly the way you invoice.
Yes. Once your quote is ready, share it as a link directly via WhatsApp. Your client gets a professional branded document instantly.
Each line item has its own description, quantity, and price. Add as many lines as the install needs and group them however makes sense for the client.
Yes. Every quote has a unique public link. Your client can open it on their phone and accept it online. No signup required.
Yes. Convert any accepted quote into an invoice with one click. All the line items carry over, so there's no double entry.
Yes. The free plan gives you 5 quotes and 2 invoices per month with no credit card required. Upgrade to Premium for unlimited quotes, invoices, statements, and reports.
Fixed price for like-for-like swaps where the brand, kW, and electrical supply are confirmed. Cost-plus or provisional sums for jobs where you're upgrading capacity, changing pump type (single to VSD), or where the existing pipework needs modification. Be explicit on the quote about what's included and what's separate.
List the pump, the cable (per metre), the riser pipe (per metre), the control box, the wellhead seal, and the commissioning as separate lines. Borehole pumps depend on depth, so quote per metre on the cable and riser, with the depth assumption stated. Include the post-install yield re-test if you're warrantying the pump performance.
Yes, especially on commercial booster sets and sewage ejector pumps where downtime is expensive. Quote an annual service as a separate line with the service tasks listed (impeller check, seal inspection, control panel test, pressure setting). Recurring service revenue is the most predictable part of a pump business.
Most installers charge a higher call-out (typically 1.5x to 2x standard) and an uplifted hourly rate after hours. Build an 'emergency pump' template in QuoteGenio so you can send a written quote in 60 seconds before opening the toolbox, even at 2am with a flooded basement.
Still have questions? We would rather answer them now than after you have signed up.
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Guides
Guides for Pump Installers
Practical advice to help you quote better, get paid faster, and grow your business.
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