Events & Hospitality
This hub covers event setup crews, catering services, mobile caterers, and food truck operators. Events are quoted weeks or months in advance, the scope shifts right up to the day, and the deposit is how you lock in a date. A catering quote lists menu per head, crew, equipment hire, service staff, travel, and waste removal.
A setup crew quotes rigging, staging, lighting, sound, decor, and load-in and load-out labour. A food truck quote lists the per-head or minimum-spend number, the hours on site, travel, and any venue fees. QuoteGenio gives you an itemised quote the client can sign off on their phone, a deposit invoice that locks the date, and a balance invoice on the day.
Month-end statements help corporate event clients reconcile multiple bookings, and recurring catering contracts are quoted once and invoiced per visit.
Browse 21 trades
Pick a trade to see pricing benchmarks, sample quotes, and FAQs.
Event Setup Crews
Price marquees, staging, furniture, and labour crews without losing an evening to spreadsheets.
Catering Services
Price menus, service staff, and equipment hire without drowning in per-head spreadsheets.
Mobile Caterers
Price pop-up catering, private chef events, and off-grid functions without spreadsheets.
Food Truck Operators
Price private bookings, corporate lunches, and festival pitches without end-of-day admin.
DJs
Price wedding sets, corporate functions, and club residencies without losing the booking to a slow reply.
Wedding Planners
Price full planning, month-of coordination, and day-of management without juggling email threads and Google Sheets.
MCs & Hosts
Price wedding MC, corporate emcee, and charity auction gigs without a messy email thread.
Bouncy Castle Hire
Price kids' parties, school events, and corporate family days without chasing deposits in WhatsApp threads.
Marquee Hire
Price frame marquees, stretch tents, flooring, and lining without losing an evening to per-sqm arithmetic.
AV Technicians
Price conferences, product launches, and livestreams without drowning in kit-list spreadsheets.
Lighting Technicians
Price DMX rigs, uplighters, moving heads, and festival washes without spreadsheet sprawl.
Florists
Price wedding arrangements, bouquets, centrepieces, and large installations without endless per-stem arithmetic.
Photo Booth Operators
Quote weddings, parties, and corporate events with clear booth, attendant, and prop rates.
Mobile Bar Services
Stop writing quotes after hours.
Dance Floor Hire
Stop writing quotes after hours.
Furniture Hire Companies
Stop writing quotes after hours.
Linen Hire
Stop writing quotes after hours.
Stage Hire
Stop writing quotes after hours.
Live Bands
Stop writing quotes after hours.
Magicians
Stop writing quotes after hours.
Wedding Cake Makers
Quote a wedding cake by tier, design complexity, dietary requirements, delivery, and setup as separate lines.
Common event jobs
What kind of event are you quoting?
From a private wedding to a corporate function, jump to the trade page that fits the booking in front of you.
Wedding or private event
Per-head menu, crew, equipment, travel, with deposit on booking.
See Catering Services
Corporate function
Multi-event quote with PO number and month-end statement reconciliation.
See Catering Services
Food truck or pop-up
Per-head or minimum-spend with hours on site, staff, and venue fees.
See Food Truck Operators
Setup, rigging, or staging
Lighting, sound, decor, load-in and load-out crew with travel lines.
See Event Setup Crews
Side-by-side pricing
Compare Events & Hospitality at a glance
Typical starting prices and sample-quote totals across every trade in this hub. Click a row for the full breakdown.
| Trade | From | |
|---|---|---|
| Event Setup Crews | $ 850 | |
| Catering Services | $ 45 | |
| Mobile Caterers | $ 28 | |
| Food Truck Operators | $ 650 | |
| DJs | $ 650 | |
| Wedding Planners | $ 4,500 | |
| MCs & Hosts | $ 650 | |
| Bouncy Castle Hire | $ 85 | |
| Marquee Hire | $ 18 | |
| AV Technicians | $ 650 | |
| Lighting Technicians | $ 280 | |
| Florists | $ 180 | |
| Photo Booth Operators | $ 480 | |
| Mobile Bar Services | $120 | |
| Dance Floor Hire | $120 | |
| Furniture Hire Companies | $120 | |
| Linen Hire | $120 | |
| Stage Hire | $120 | |
| Live Bands | $120 | |
| Magicians | $120 | |
| Wedding Cake Makers | $ 180 |
Ranges shown in USD as a rough benchmark. Actual prices vary significantly by country, region, currency, scope, and after-hours timing. Every trade page has the full breakdown and an itemised sample quote.
Why events and hospitality trades use QuoteGenio
Events live on deposits. No deposit, no booking, and QuoteGenio makes that unambiguous. The quote lists the full scope, the deposit to lock the date (usually 30 to 50 percent), and the balance due before or on the day.
The client accepts online, the deposit invoice goes out immediately, and the date is locked. Menu per head, crew hours, equipment hire, travel, and waste removal each sit on their own line, so the client sees exactly what is included and what is not. Variations like extra guests, an additional bar, or upgraded decor are quoted as a new line or a new quote and accepted online before the day.
On the day, the balance invoice goes out against the original quote with one click. For corporate clients running multiple events a year, month-end statements show every booking, deposit, and final invoice so finance teams reconcile cleanly.
FAQ
Common questions
Everything Events & Hospitality businesses ask before getting started.
List the deposit on the quote as 30 to 50 percent of the total, with the balance due before or on the day. The client accepts online, you raise the deposit invoice immediately against the accepted quote, and the date is locked once it is paid.
List the menu per head, minimum numbers, service staff, crew hours, equipment hire, travel, and waste removal on separate lines. State the final numbers confirmation date in the description, for example seven days before the event, so late changes are handled fairly.
Yes. Raise a variation quote for the additional scope, send via WhatsApp, and let the client accept online before the day. This stops last-minute upgrades eating your margin and keeps the paperwork clean.
List the per-head or minimum-spend number, the hours on site, travel, staff, and any venue fees on separate lines. A fixed minimum spend protects your margin on small guest counts, and a per-head rate works for bigger events where numbers are confirmed.
Yes. QuoteGenio generates a client statement showing every booking, deposit, and final invoice in the period. Corporate clients running multiple events a year reconcile a month of activity in one page instead of chasing individual invoices.
Quote 30 to 50 percent deposit at signature, with posted cancellation tiers on the proposal: 90+ days out the deposit refunds, 60-90 days half refund, under 60 days no refund. Locks the date and protects you when the wedding or corporate event moves at short notice.
Still have questions? We would rather answer them now than after you have signed up.
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