Overview
Mobile vet quotes are sold for the at-home visit, and the call-out is the line that decides whether a euthanasia happens in the pet's bed
Mobile vets work where the practice can't: in the customer's home, on the farm, at a stable, or in the back of a horse box. The customer is an owner whose pet is too anxious to travel, too sick to move comfortably, or too large for a clinic. The work covers vaccinations and routine check-ups, sick visits, palliative care, and (frequently) the sensitive at-home euthanasia and aftercare for elderly pets. The cost shape includes the call-out plus the clinical work, and many mobile vets carry portable diagnostic kits (ultrasound, in-clinic bloods, X-ray) that turn a home visit into a fuller consultation. A flat 'mobile vet, $180' quote without naming the call-out, the consultation time, and the diagnostic options misses what the trade actually delivers.
QuoteGenio gives mobile vets a quoting shape built for compassionate home care. Call-out by distance band as the first line, consultation time by visit type (routine, sick, palliative, end-of-life), diagnostics where the kit allows it (bloods, ultrasound), medications dispensed at trade price, in-home euthanasia and aftercare with the cremation or burial coordination as named lines, and a return visit option for cremains delivery. Send via WhatsApp or email to the owner, take card payment on completion or card-on-file for the regular client, and the same record holds the pet's history and the owner's preferences for end-of-life care.
Who it is for
Who uses QuoteGenio
Built for every type of house-call, mobile, and in-home veterinary practice.
The problem
The quoting headaches every mobile vet knows
Each visit carries a call-out fee, a consultation, diagnostic add-ons, and billed medication. The quoting should not be what keeps you from the next appointment across town.
Paperwork eats drive time
Between appointments you are on the road. Hand-written invoices and quote confirmations done at the kitchen table at 9pm eat the evening and delay insurance claims for owners.
Insurance codes get forgotten
Owners claiming from pet insurance need itemised invoices with correct line descriptions and sometimes clinical codes. Missing one line means the owner phones tomorrow asking for a reissue.
Euthanasia quotes deserve clarity
An in-home euthanasia quote needs to be sensitive and clear. Owners under stress cannot chase a vague number, and a confusing quote at the worst moment of their year is an unkind experience.
The fix
QuoteGenio makes it simple
A fast quoting workflow that handles call-out fees, consultations, vaccinations, diagnostics, and in-home euthanasia without a paper pad in the car.
The payoff
What you get with QuoteGenio
The everyday wins that add up across a year of quoting and invoicing.
Built for house-call work
Line items for call-out fees, consultations, DHPP and rabies vaccinations, microchipping, minor surgery, and compassionate in-home euthanasia. Structured for mobile veterinary practice.
Insurance-ready invoices
Itemised line descriptions with quantities and rates that match how pet insurers process claims. Owners upload the PDF direct to the insurer portal and the claim goes through without re-issuing.
Quote from the driveway
No laptop in the boot. Finalise the quote or invoice on your phone before you drive to the next home, and WhatsApp the PDF to the owner before you pull off.
Track claim status and balances
Know which owners have paid, which have submitted to their insurer, and which are waiting on a reimbursement before settling the balance. No clipboard of post-its.
Built for your trade
Quoting calibrated to how mobile vets actually work
Pick your trade in Settings and the entire quote flow switches to fit. Line item presets, compliance fields, on-the-quote calculators, and per-m² / after-hours pricing all change to match your industry.
Trade-specific line items
Quick add picker pre-fills the common items your trade quotes. Skip the blank rows.
Brand-specific catalogues
Pylontech, Hikvision, Canadian Solar, Sunsynk and others pre-named. Pick the brand, the description writes itself.
Compliance fields built in
IOPSA, ECASA, PIRB, PSIRA, NHBRC, SAQCC. Set once. Every quote prints them under FROM.
Registration expiry alerts
Dashboard notification 60 days before your PSIRA, CoC or any dated registration lapses.
Per-m² / hour / day billing
Unit selector on every line item: m², hr, linear m, days. Stop doing the maths externally.
After-hours and emergency
1.5× and 2× multipliers as a one-tap toggle. Customer sees the breakdown on the quote.
Quote-flow calculators
Solar size, battery backup, cable run cost. Compute on the spot, drop straight onto the quote.
Staged payments
Deposit on acceptance + balance on completion as two separate amounts on the quote PDF.
Scope-of-work checklist
Structured Included / Not included lists. Client acceptance = signing the scope.
Site-survey mode
Log a location per line item: camera positions, fixtures by room, sensors by zone.
Regional rate hints
Pricing ranges per item per currency shown as you quote.
Free on every plan
All of the above included on the free plan. Premium is for capacity, not the trade tooling.
Why QuoteGenio
Why Mobile Vets choose QuoteGenio
The tools that matter most when you are quoting on-site, under pressure, and between jobs.
Quote from your phone
Most Mobile Vets build and send quotes directly from the job site. No laptop, no office, no delays.
Win more jobs, faster
The first professional quote a client receives usually wins. Respond in minutes, not hours.
Quote to invoice in one click
When the job is accepted, convert to an invoice instantly. No retyping, no double entry.
Pricing guide
Typical Mobile Vets job pricing
A rough guide to what mobile vets charge for common house-call services. Pricing varies with travel distance, procedure complexity, medication used, and regional veterinary fee norms. Use these as a reference when you set your own rate card and refer to your local veterinary council guidance for professional fee benchmarks.
| Job | Typical range |
|---|---|
| Call-out fee (within 20km radius) | $ 65 - $ 150 |
| Consultation (30 minute in-home) | $ 55 - $ 120 |
| DHPP annual vaccination (dog) | $ 45 - $ 85 |
| Rabies booster (dog or cat) | $ 35 - $ 75 |
| Microchipping and registration | $ 55 - $ 110 |
| Minor surgery (cyst, wart, biopsy) | $ 180 - $ 580 |
| In-home euthanasia (including cremation referral) | $ 320 - $ 650 |
Pricing shown in USD as a rough benchmark. Rates vary significantly by country, region, currency, and market.
Call-out fees
A call-out fee is the backbone of mobile veterinary pricing. Most house-call vets charge $ 65 to $ 150 within a 20km radius, with per-kilometre travel beyond. List it clearly on every quote so owners understand they are paying for your drive time and the van-based clinical kit, not only the consult.
Hourly vs fixed pricing
Use hourly pricing ($ 150 to $ 280 per hour) for complex or extended in-home visits where the scope is unpredictable, like geriatric assessments with multiple pets. Use fixed pricing for call-out, consults, vaccinations, microchipping, and in-home euthanasia where the workflow is defined. State medication costs at the actual dispensed rate.
See it in action
Example quote breakdown
Here is what a clean, itemised mobile vet visit quote looks like. Call-out, consultation per pet, vaccinations, diagnostics, and routine add-ons are priced separately. Transparent itemisation is essential because owners upload the PDF to pet insurers and missing line detail causes claim rejections and re-issue requests.
Try it yourself
Job size
Region
Sample quote
In-home senior wellness visit, two dogs, annual boosters
Call-out fee (home visit, within 20km radius)
Consultation (30 minute in-home, first pet)
Consultation (additional pet, same visit)
DHPP annual booster (two dogs)
Rabies triennial booster (two dogs)
Senior blood panel (in-home sample, external lab)
Nail trim and ear clean (two dogs)
| Description | Qty | Rate | Total |
|---|---|---|---|
| Call-out fee (home visit, within 20km radius) | 1 | $ 110 | $ 110 |
| Consultation (30 minute in-home, first pet) | 1 | $ 95.00 | $ 95.00 |
| Consultation (additional pet, same visit) | 1 | $ 55.00 | $ 55.00 |
| DHPP annual booster (two dogs) | 2 | $ 65.00 | $ 130 |
| Rabies triennial booster (two dogs) | 2 | $ 55.00 | $ 110 |
| Senior blood panel (in-home sample, external lab) | 1 | $ 180 | $ 180 |
| Nail trim and ear clean (two dogs) | 2 | $ 18.00 | $ 36.00 |
| Subtotal | $ 716 | ||
| Tax (10%) | $ 71.60 | ||
| Total incl. tax | $ 788 | ||
Totals recalculate as you change the controls above. Tax rate inferred from the sample quote.
Items often forgotten
The additional-pet consult fee when there are two dogs in the home, the call-out travel line for farms beyond the free radius, the senior blood panel lab cost, the sharps disposal and biohazard line for in-clinic procedures, and the cremation referral fee on in-home euthanasia. Add these to your standard templates so insurance claims go through clean.
Peer snapshot
How Mobile Vets actually use QuoteGenio
Indicative activity for Mobile Vets on the platform. Use it as a benchmark for how often to quote and how fast to respond.
33
Quotes sent per month
57%
Average quote acceptance
5 min
Median time to send quote
$ 788
Typical quote value
Figures are indicative platform averages for this trade segment.
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Avoid these
Common quoting mistakes
We talk to a lot of mobile vets. The same admin gaps come up every week across home-visit practices. Fixing these protects your evening, keeps insurance claims processing cleanly, and stops a distressed owner spending their bereavement on a confused invoice query.
Mistake: Bundling call-out into consultation
Better: List call-out and consultation as separate named lines on every quote. Insurance claims process the consultation line but often exclude the travel; mixing them means part of the bill is rejected and the owner phones you for a reissue.
Mistake: No additional-pet consult line
Better: Charge a reduced consult fee for each additional pet at the same home (typically 50 to 65 percent of the first-pet consult). A multi-pet household is more work than a single-pet visit and the insurance policy is per pet anyway.
Mistake: Unclear medication and dispensing costs
Better: State medication as its own line with dose and quantity matched to the prescription record. Insurers ask for these details and pharmacy compliance requires that dispensed medication is traceable to an invoice line.
Mistake: No kilometre surcharge for farms and rural visits
Better: State a free radius (typically 20km) and charge per km at a professional rate beyond it. A farm call-out 60km out is a different day from a suburban home visit and the quote must reflect that.
Mistake: Vague euthanasia quote under stress
Better: Send a clear, sensitive, itemised euthanasia quote that includes sedation, the procedure, aftercare guidance, and a cremation referral. Owners should not be stressed decoding a vague number on the worst day of their year.
Mistake: No written consent for minor surgery
Better: Every minor surgical procedure needs a written consent form attached to the quote acceptance, stating the procedure, anaesthetic plan, risks, and owner-signed agreement. QuoteGenio acceptance can carry a consent clause linked to the booking.
Mistake: Missing insurance-ready invoice format
Better: Use itemised line descriptions that match the common pet insurance claim format: consult, diagnostics, medications, procedures, and aftercare on separate lines. Owners upload one PDF and the claim processes without a back-and-forth request for more detail.
Mistake: No follow-up after sending the quote
Better: Most quotes that don't close, don't close because nobody followed up. Send a polite check-in 48 hours after the quote lands, and a second nudge at day 7. Two of every three accepted quotes get there because someone followed up.
Step by step
How to quote mobile vet visits
Before quoting a new house-call, confirm the essentials on the phone. Record species, breed, age, weight, current medication, allergy history, and the reason for the visit because a puppy first-vaccination is a different workflow from a geriatric senior wellness check. Ask how many pets are at the home because additional-pet consults carry a reduced fee. Confirm the exact address and parking situation for the mobile van, and note whether the visit is for vaccinations, a clinical consult, microchipping, minor surgery, or compassionate in-home euthanasia. For farm and smallholding visits ask about gate access, handling facilities, and which animals are presented so the call-out fee and expected time are priced accurately.
Itemise call-out fee, consult per pet, vaccinations, diagnostics, medications, procedures, and aftercare as separate lines. Price the call-out within a 20km free radius ($ 65 to $ 150) and add per-kilometre travel beyond. Consults are per pet, with the first pet at the full rate and additional pets at 50 to 65 percent of that. List vaccinations by brand and batch where relevant (DHPP, rabies, FVRCP for cats) because insurance claims and national vaccination records need the detail. Microchipping ($ 55 to $ 110) must include database registration. Minor surgical procedures like cyst removal, wart excision, and biopsy need the procedure line plus any histopathology reference. State medications on their own line with dose and quantity matched to the prescription record for pharmacy compliance.
Set a short validity (typically 14 days) on veterinary quotes because clinical priorities change fast, and state that the quote is subject to clinical assessment at the visit. Attach a consent clause for any minor surgical procedure so quote acceptance records the owner's written agreement. For in-home euthanasia be kind and clear: the quote should state sedation, the procedure, a cremation referral (individual or communal), and aftercare guidance, without euphemism. Ask for card or EFT payment on the day and state that insurance-claim-eligible invoices are issued immediately in the format owners upload direct to their insurer portal. For farm visits state the travel surcharge, the time-on-site estimate, and the limits of the mobile kit (not suitable for major surgery).
Send the quote and invoice before you drive to the next visit. Mobile vets win loyalty from owners by removing admin friction: no waiting a week for an invoice, no chasing an itemised version for the insurer. Build the quote on your phone in the driveway, send the branded PDF as a WhatsApp link, and convert accepted visits into invoices on the same device. For standing clients on annual boosters, set a renewal reminder in QuoteGenio so the pre-filled quote goes out a fortnight before due date. For euthanasia follow-ups send a brief sympathy message and a separate invoice with the cremation referral so the owner does not re-encounter the clinical quote during grief.
FAQ
Common questions from mobile vets
Everything you need to know before getting started.
Yes. QuoteGenio produces itemised PDFs with separate lines for call-out, consult, diagnostics, medications, and procedures. Pet insurers process claims faster when the invoice line descriptions match their claim form categories. Owners upload the PDF direct to the insurer portal and the claim goes through without a reissue request.
Yes. Every quote is a branded PDF with your practice details, registration number, and itemised lines. Share it via WhatsApp and the owner receives the full document instantly. Much faster than emailing a PDF and waiting for the owner to check their inbox.
State a free radius from your base (typically 20km) with a fixed call-out fee of $ 65 to $ 150 covering travel and van-based kit. Add per-kilometre travel beyond the radius for farms and rural visits. List call-out and consultation as separate lines because insurance claims usually process the consult but exclude the travel component.
Yes. Every quote has a unique public link with an accept button. For planned visits (vaccinations, microchipping, wellness checks) the owner accepts ahead of time and can pay by card on your acceptance page. Convert the accepted quote to an invoice on the day of the visit.
Send a clear, itemised quote that includes sedation, the procedure, aftercare guidance, and a cremation referral (individual or communal). Use direct, kind language without euphemism and no surprises on the day. Offer the quote by email or WhatsApp at the owner's preference and follow up after the visit with a brief sympathy message separate from any invoice.
Yes. The free plan gives you 5 quotes and 2 invoices per month with no credit card required. Upgrade to Premium for unlimited quotes, invoices, statements, and reports, which most house-call practices exceed within a fortnight.
Charge the full consult fee for the first pet and a reduced additional-pet consult (typically 50 to 65 percent) for each additional pet at the same visit. List vaccinations and procedures per pet so insurance claims process cleanly on a per-pet policy. State the additional-pet rate clearly on the quote so owners with three cats know the full cost up front.
Attach a consent clause to the quote that states the procedure, anaesthetic plan, known risks, and owner-signed agreement. When the owner accepts the quote the consent is time-stamped alongside the acceptance. QuoteGenio records the acceptance in your audit trail so the consent is tied to the booking.
Build a separate farm-visit template with a higher call-out fee, per-kilometre travel beyond a shorter free radius, a time-on-site hourly rate, and explicit limits on the mobile kit (not suitable for major surgery or anaesthetic procedures requiring full clinical facilities). State required handling facilities and gate access on the quote to avoid wasted trips.
Yes. QuoteGenio lets you duplicate a previous quote as the starting point for the next year's booster visit. Set a renewal reminder a fortnight before the due date and the pre-filled quote goes out with minimal admin. Many mobile vets find annual recalls account for a large share of standing revenue.
Still have questions? We would rather answer them now than after you have signed up.
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Guides for Mobile Vets
Practical advice to help you quote better, get paid faster, and grow your business.
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