Overview
Solid timber flooring is sold by the board and the species, and the fixing method is what decides whether the floor squeaks in year two
Timber floor installers fit real timber: solid oak, engineered oak, walnut, ash, parquet block, or wide-plank reclaimed boards. The customer is choosing a floor that's going to live for fifty years if installed right, and the work is partly the timber and partly the fixing method. Nailed-down boards on a softwood sub-floor are the traditional install; engineered boards can be glued direct to a concrete slab; floating-floor installs use click-lock or tongue-and-groove with no fixing to the substrate at all. Each method behaves differently to humidity, foot traffic, and the customer's underfloor heating. A flat 'timber floor, $90/m²' quote without naming the species, the board width, and the fixing method gives the customer no view on the install they're paying for.
QuoteGenio gives timber floor installers a quoting shape that fits the timber-and-method conversation. Survey and subfloor assessment as the first line, timber by species, board width, and grade with the supplier and lifespan noted, vapour barrier or moisture meter check, fixing method (nailed, glued, floating) with the adhesive or fixing spec, underlay where applicable, thresholds and beading, finish coat where the boards are unfinished, and labour by day. Send via WhatsApp from the customer's room with a sample board photographed, take a deposit on the timber order, and the final invoice closes with the floor laid, an acclimatisation note, and the care card for the customer to keep.
Who it is for
Who uses QuoteGenio
Built for every type of timber and engineered wood flooring business.
The problem
The quoting headaches every timber installer knows
Timber floor jobs live on moisture, subfloor, and acclimatisation. Skip these on the quote and the floor cups, gaps, or delaminates within a year.
Moisture testing is non-negotiable but clients don't see it
Timber over wet subfloor is a warranty disaster. Testing is $ 65-$ 180, but clients think 'it's just wood on a floor'.
Engineered vs solid timber price differently
Solid hardwood costs 30-60% more than engineered for the same visual result, and installation methods differ. Generic quotes undersell specialty work.
Acclimatisation delays confuse clients
Timber needs 48-72 hours in the room before install. Clients expect 'you fit it on Tuesday'. State the acclimatisation window in writing or get blamed for delays.
The fix
QuoteGenio makes it simple
Structured quotes with moisture test, subfloor prep, acclimatisation, timber supply, install method, and finishing all on separate lines.
The payoff
What you get with QuoteGenio
The everyday wins that add up across a year of quoting and invoicing.
Built for timber floor work
Line items for moisture testing, subfloor prep, DPM, acoustic underlay, timber supply, adhesive/fixings, skirting, threshold, and finishing.
Quote from the site visit
Test moisture, check the subfloor, specify the timber, and send the quote before you are back in the truck.
Manufacturer warranties attached
Save Quick-Step, Kährs, Junckers warranties in your terms section. They attach to every quote automatically.
Track jobs and invoice in one click
Accepted quote converts to invoice with all line items pre-populated. No re-typing the timber spec.
Built for your trade
Quoting calibrated to how timber floor installers actually work
Pick your trade in Settings and the entire quote flow switches to fit. Line item presets, compliance fields, on-the-quote calculators, and per-m² / after-hours pricing all change to match your industry.
Trade-specific line items
Quick add picker pre-fills the common items your trade quotes. Skip the blank rows.
Brand-specific catalogues
Pylontech, Hikvision, Canadian Solar, Sunsynk and others pre-named. Pick the brand, the description writes itself.
Compliance fields built in
IOPSA, ECASA, PIRB, PSIRA, NHBRC, SAQCC. Set once. Every quote prints them under FROM.
Registration expiry alerts
Dashboard notification 60 days before your PSIRA, CoC or any dated registration lapses.
Per-m² / hour / day billing
Unit selector on every line item: m², hr, linear m, days. Stop doing the maths externally.
After-hours and emergency
1.5× and 2× multipliers as a one-tap toggle. Customer sees the breakdown on the quote.
Quote-flow calculators
Solar size, battery backup, cable run cost. Compute on the spot, drop straight onto the quote.
Staged payments
Deposit on acceptance + balance on completion as two separate amounts on the quote PDF.
Scope-of-work checklist
Structured Included / Not included lists. Client acceptance = signing the scope.
Site-survey mode
Log a location per line item: camera positions, fixtures by room, sensors by zone.
Regional rate hints
Pricing ranges per item per currency shown as you quote.
Free on every plan
All of the above included on the free plan. Premium is for capacity, not the trade tooling.
Why QuoteGenio
Why Timber Floor Installers choose QuoteGenio
The tools that matter most when you are quoting on-site, under pressure, and between jobs.
Quote from your phone
Most Timber Floor Installers build and send quotes directly from the job site. No laptop, no office, no delays.
Win more jobs, faster
The first professional quote a client receives usually wins. Respond in minutes, not hours.
Quote to invoice in one click
When the job is accepted, convert to an invoice instantly. No retyping, no double entry.
Pricing guide
Typical Timber Floor Installers job pricing
Guideline pricing for common timber flooring jobs. Rates shift with wood species (oak, walnut, pine, bamboo), finish (site-finished vs pre-finished), installation method, and subfloor condition. Use as a starting point.
| Job | Typical range |
|---|---|
| Solid oak hardwood (per sq m, supply and fit) | $ 85 - $ 180 / sq m |
| Engineered oak (per sq m, supply and fit) | $ 58 - $ 120 / sq m |
| Solid pine (per sq m, supply and fit) | $ 52 - $ 95 / sq m |
| Bamboo flooring (per sq m) | $ 48 - $ 95 / sq m |
| Parquet block (per sq m, supply and fit) | $ 120 - $ 280 / sq m |
| Fitting labour only (per sq m) | $ 18 - $ 45 / sq m |
| Moisture test and report (per property) | $ 120 - $ 320 / property |
Pricing shown in USD as a rough benchmark. Rates vary significantly by country, region, currency, and market.
Call-out fees
Most timber installers do free quotes on straightforward domestic jobs under 60 sq m. For heritage homes, large commercial installations, or acoustic-critical jobs, charge a $ 180 to $ 450 survey fee including moisture testing and substrate report. Refund against contract.
Hourly vs fixed pricing
Use fixed per sq m pricing for standard rectangular rooms with known species. Use hourly rates ($ 75 to $ 140 per hour per installer plus materials) for parquet patterns, herringbone installations, extensive subfloor repairs, or heritage work. Always quote acclimatisation time (48-72 hours minimum) in the project timeline.
See it in action
Example quote breakdown
A timber floor quote that shows moisture testing, subfloor prep, acclimatisation, installation, and finishing in separate lines wins work. Clients who see the process understand the premium over cheap laminate.
Try it yourself
Job size
Region
Sample quote
Engineered oak install, 75 sq m open-plan kitchen/living with acoustic underlay
Remove existing laminate and dispose
Moisture test and record
Concrete subfloor preparation
DPM liquid primer (concrete sealing)
Acoustic underlay (3mm cork)
Kährs engineered oak (15mm, pre-finished)
Acclimatisation (3 days, no additional charge)
Glue-down installation with vapour barrier glue
Skirting removal, refit, and painting touch-up
Threshold strips (3 doorways)
| Description | Qty | Rate | Total |
|---|---|---|---|
| Remove existing laminate and dispose | 75 | $ 8.00 / sq m | $ 600 |
| Moisture test and record | 1 | $ 120 | $ 120 |
| Concrete subfloor preparation | 75 | $ 18.00 / sq m | $ 1,350 |
| DPM liquid primer (concrete sealing) | 75 | $ 8.00 / sq m | $ 600 |
| Acoustic underlay (3mm cork) | 75 | $ 12.00 / sq m | $ 900 |
| Kährs engineered oak (15mm, pre-finished) | 75 | $ 78.00 / sq m | $ 5,850 |
| Acclimatisation (3 days, no additional charge) | 1 | $ 0.00 | $ 0.00 |
| Glue-down installation with vapour barrier glue | 75 | $ 22.00 / sq m | $ 1,650 |
| Skirting removal, refit, and painting touch-up | 32 | $ 18.00 / m | $ 576 |
| Threshold strips (3 doorways) | 3 | $ 55.00 ea | $ 165 |
| Subtotal | $ 11,811 | ||
| Tax (10%) | $ 1,181 | ||
| Total incl. tax | $ 12,992 | ||
Totals recalculate as you change the controls above. Tax rate inferred from the sample quote.
Items often forgotten
Moisture testing (required for warranty), DPM on solid subfloors, acoustic underlay (often required by lease or bylaws in flats), acclimatisation time (48-72 hours), skirting handling (remove and refit or remove and replace), thresholds at doorways, and manufacturer warranty (oak typically 15-25 years). Clients ask for all of these after the fact; quote them upfront.
Peer snapshot
How Timber Floor Installers actually use QuoteGenio
Indicative activity for Timber Floor Installers on the platform. Use it as a benchmark for how often to quote and how fast to respond.
22
Quotes sent per month
56%
Average quote acceptance
4 min
Median time to send quote
$ 12,992
Typical quote value
Figures are indicative platform averages for this trade segment.
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Avoid these
Common quoting mistakes
Timber floor installers tell us these are the pricing mistakes that let laminate cowboys win business by apparent price alone. Fix these and premium timber work wins more often.
Mistake: Quoting timber without moisture test
Better: Moisture in the subfloor is the single biggest cause of timber floor failure. Always quote a moisture test as a separate line item. Never install on subfloor above manufacturer-specified moisture levels. Photograph the moisture reading and attach to the invoice as proof of correct install.
Mistake: DPM forgotten on ground-floor solid subfloors
Better: Concrete subfloors without DPM rise moisture into timber. Quote liquid DPM primer (typically $ 6-$ 12 per sq m) on every ground-floor solid subfloor. Without it, warranty is void and the floor cups within 18 months.
Mistake: Acclimatisation left out of the timeline
Better: Timber needs 48-72 hours in the room before install to stabilise moisture content. State this in the quote timeline. Clients who expect Monday delivery, Tuesday install get upset. Manage expectations upfront.
Mistake: Wrong install method for the product
Better: Engineered flooring can be glued, floated, or nailed. Solid timber over concrete must be glued or fully adhered. Solid timber over joists must be nailed. State the specific install method in the quote. Wrong method = warranty void.
Mistake: No acoustic underlay in apartments
Better: Most apartment leases and body corporate rules require acoustic underlay (typically cork or rubber, $ 8-$ 25 per sq m). Quote it as standard on any flat above ground floor, with the specific product and sound rating (LWS rating or impact dB reduction).
Mistake: Skirting handling assumed
Better: Old skirting may be damaged by the new floor height. Quote the skirting handling clearly: either remove and refit ($ 14-$ 22 per m) or remove and replace (new skirting at $ 28-$ 85 per m). Painting touch-up is a separate line.
Mistake: No threshold detail at doorways
Better: Every doorway needs a threshold transition. Timber-to-tile, timber-to-carpet, timber-to-laminate all need specific transition strips with their own cost ($ 48-$ 145 each). Count doorways, quote each.
Mistake: No follow-up after sending the quote
Better: Most quotes that don't close, don't close because nobody followed up. Send a polite check-in 48 hours after the quote lands, and a second nudge at day 7. Two of every three accepted quotes get there because someone followed up.
Step by step
How to quote timber flooring jobs
Timber floors live on moisture, subfloor, and acclimatisation, so all three are assessed before you quote a square metre. Take moisture readings on every subfloor type (Kährs, Junckers, Quick-Step each set their own limit, typically 2.5 percent MC on wood or 80 percent RH on concrete) and photograph the reading. Measure the area in square metres and the perimeter for skirting work. Identify the product family: solid oak 18 to 22mm, engineered oak 14 to 18mm, solid pine, bamboo, or parquet, because material and fit method vary significantly. Check whether the install goes over underfloor heating (engineered only, with manufacturer UFH approval) and whether the property is an apartment needing acoustic underlay with a stated LnW or IIC rating. For heritage homes, large commercial installations, or acoustic-critical jobs, charge $ 180 to $ 450 for a survey with moisture testing and substrate report.
Itemise removal and disposal of existing flooring, moisture testing on its own line at $ 120, concrete subfloor preparation per square metre, DPM liquid primer on solid ground-floor subfloors, and acoustic underlay per square metre with the product and sound rating stated (3mm cork, rubber crumb). State the timber with its full spec: Kährs Linnea Oak 15mm pre-finished, Junckers solid oak 22mm site-finished, Quick-Step engineered. Acclimatisation time of 48 to 72 hours is listed as a zero-charge line for visibility on the programme. Installation method is quoted per square metre with the method named (glue-down with vapour barrier adhesive, floating over underlay, secret-nailed to joists). Skirting handling is quoted per running metre separately (remove and refit, or remove and replace with new MDF), threshold strips at each doorway, and painting touch-up as its own line.
Timber quotes carry 30 to 45 day validity because Kährs, Junckers, and Quick-Step import pricing moves with exchange rates and specialty species (walnut, cherry, salvage oak) have 4 to 8 week lead times. Require 40 percent deposit on acceptance to order the timber, balance on completion and signed handover. Attach the manufacturer warranty (Kährs 15 to 30 years domestic, Junckers 25 years, Quick-Step 25 to 35 years) and state a 5 year workmanship warranty on the installation. Moisture reading and install method are recorded on the invoice as proof of correct install for warranty claims. Acclimatisation time is not negotiable: the programme shows timber delivered Monday and laid Thursday minimum. Over-UFH installations carry a specific note that flow temperature must not exceed 27 degrees C at the floor surface, and this is signed off with the UFH installer.
Timber clients are buying a premium finish and expect a branded PDF that reads like a specification, not a quick estimate. Send the quote via WhatsApp or email within 24 hours of the survey with the product code, moisture reading, install method, warranty, and programme attached. Homeowners often compare timber against laminate on initial price, so the quote must explain what they are buying in the description of each line. Follow up after three days with photos of similar completed floors and offer a sample board visit. Variations during install (additional board replacement, change of plank width, parquet pattern upgrade) are quoted before execution because timber orders are not returnable and the boards are cut to length. Send a refurbishment quote reminder 15 to 20 years after install for site-finished floors, because sanding and refinishing is where long-term relationships pay off.
FAQ
Common questions from timber floor installers
Everything you need to know before getting started.
Yes. Build separate templates for each. Swap dimensions, species, and client details for each new job. Duplicate and send.
Yes. Site-finished (sand and seal after install) costs 40-80% more than pre-finished in labour but finishes cleaner in complex layouts. Quote both as options with their specific pros and cons listed in the description.
Yes. Save Kährs, Junckers, Quick-Step warranty terms in the terms section. They attach to every quote automatically and appear in the PDF.
Yes. Every quote generates a shareable link. Tap to send via WhatsApp. Your client sees a branded PDF on their phone immediately.
Only engineered timber (not solid) should go over UFH, and the timber manufacturer must specifically approve it for UFH use. Quote the specific UFH-approved product (Kährs Linnea, Junckers Nova), include a heat transfer test certificate line if required, and state the maximum floor surface temperature (typically 27°C).
Parquet (herringbone, chevron, brick pattern) typically costs 40-80% more than straight plank because of the pattern matching labour and material cutting waste (typically 12-18% vs 5-8% for plank). Quote parquet separately with the specific pattern (single herringbone, double herringbone, chevron) and wood species.
Heritage involves lifting boards, assessing each one, replacing damaged ones with salvage stock, re-nailing, sanding, and refinishing. Quote each stage separately. Heritage work is typically 3-5 times the cost of new install per sq m. Include a line for salvage timber sourcing time if matching species/age.
Commercial apartments often require specific acoustic ratings (LnW, IIC). Quote the specific underlay product with its tested rating and include a line for acoustic testing by a certified assessor if required by the building management. Typical acoustic underlays cost 20-50% more than residential equivalents.
Yes. Site-finished timber can be sanded and refinished every 15-25 years. Offer a 'refurbishment quote' service. Send a reminder quote 20 years after original install.
Quote descriptions support reference URLs. Many installers photograph the timber sample on the client's existing floor and link to the image from the quote notes.
Still have questions? We would rather answer them now than after you have signed up.
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Guides
Guides for Timber Floor Installers
Practical advice to help you quote better, get paid faster, and grow your business.
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