Overview
Two-way radio is sold for the coverage area, and the licence is the line that comes before the radios
Two-way radio installation is the trade that puts comms equipment into trucks, security companies, construction sites, taxi firms, large events, and (increasingly) hospitality groups operating across a campus. The customer is buying coverage: the geographic area where staff can reach each other reliably. The work is partly the kit (radios, base stations, repeaters, antennas) and partly the regulatory work: most markets require an Ofcom (UK), ICASA (SA), ACMA (AU), or FCC (US) licence for the frequency the radios use. A flat 'two-way radio system, $4,800' quote that doesn't name the radios, the licence, and the coverage plan doesn't communicate the regulated work.
QuoteGenio gives two-way radio installers a quoting shape that fits regulated comms work. Site survey and coverage plan as the first line, frequency licence application as a named line where applicable, radios by model with the channel programming, base station or repeater with antenna, programming labour, training session for the customer's staff, and an annual licence and maintenance contract on a separate record. Send via WhatsApp or email to the operations contact, take a deposit on the kit order, and the final invoice closes with the licence reference and the coverage map for the customer's records.
Who it is for
Who uses QuoteGenio
Built for every type of two-way radio, repeater, and fleet communications business.
The problem
The quoting headaches every two-way radio installer knows
Radio jobs mix hardware, licences, programming, and antenna work. Fleet clients want a single clean price that covers the lot. Your paperwork shouldn't slow the rollout down.
Fleet quotes take hours to build
Pricing 40 handhelds, 12 vehicle mobiles, chargers, antennas, and a repeater with programming means a full evening of spec checking before you even send the quote.
Programming scope gets missed
If the quote just says 'radio supply' the client assumes programming and commissioning is included. Every disputed hour eats your margin.
Security and mining clients move fast
Operations can't wait. The first written radio quote with licensing and programming included usually wins the fleet rollout.
The fix
QuoteGenio makes it simple
A faster, cleaner workflow built around how two-way radio installers actually work. On-site, radios on the bench, quoting per handset and per repeater.
The payoff
What you get with QuoteGenio
The everyday wins that add up across a year of quoting and invoicing.
Built for radio fleet work
Line items for handhelds, mobiles, repeaters, antennas, programming, licensing, and accessories. Everything a radio quote needs, nothing it doesn't.
Works from your phone
Quote from the repeater site or the depot. No laptop, no office trip, no after-hours admin.
Quote in under 5 minutes
A structured workflow that gets you from fleet spec to sent quote before the ops manager finishes the tea round.
Track payments easily
Know which invoices and annual licence renewals are outstanding and follow up with one tap. No spreadsheet required.
Built for your trade
Quoting calibrated to how two-way radio installers actually work
Pick your trade in Settings and the entire quote flow switches to fit. Line item presets, compliance fields, on-the-quote calculators, and per-m² / after-hours pricing all change to match your industry.
Trade-specific line items
Quick add picker pre-fills the common items your trade quotes. Skip the blank rows.
Brand-specific catalogues
Pylontech, Hikvision, Canadian Solar, Sunsynk and others pre-named. Pick the brand, the description writes itself.
Compliance fields built in
IOPSA, ECASA, PIRB, PSIRA, NHBRC, SAQCC. Set once. Every quote prints them under FROM.
Registration expiry alerts
Dashboard notification 60 days before your PSIRA, CoC or any dated registration lapses.
Per-m² / hour / day billing
Unit selector on every line item: m², hr, linear m, days. Stop doing the maths externally.
After-hours and emergency
1.5× and 2× multipliers as a one-tap toggle. Customer sees the breakdown on the quote.
Quote-flow calculators
Solar size, battery backup, cable run cost. Compute on the spot, drop straight onto the quote.
Staged payments
Deposit on acceptance + balance on completion as two separate amounts on the quote PDF.
Scope-of-work checklist
Structured Included / Not included lists. Client acceptance = signing the scope.
Site-survey mode
Log a location per line item: camera positions, fixtures by room, sensors by zone.
Regional rate hints
Pricing ranges per item per currency shown as you quote.
Free on every plan
All of the above included on the free plan. Premium is for capacity, not the trade tooling.
Why QuoteGenio
Why Two-Way Radio Installers choose QuoteGenio
The tools that matter most when you are quoting on-site, under pressure, and between jobs.
Quote from your phone
Most Two-Way Radio Installers build and send quotes directly from the job site. No laptop, no office, no delays.
Win more jobs, faster
The first professional quote a client receives usually wins. Respond in minutes, not hours.
Quote to invoice in one click
When the job is accepted, convert to an invoice instantly. No retyping, no double entry.
Pricing guide
Typical Two-Way Radio Installers job pricing
A rough guide to what two-way radio installers charge for common jobs. Pricing varies by brand, DMR tier, repeater site access, and licensing requirements. Use these as a sanity check when building your own rates, not as fixed numbers.
| Job | Typical range |
|---|---|
| Digital handheld radio (supply and program) | R46,276 - R123,953 |
| Vehicle mobile radio install (per vehicle) | R57,845 - R157,007 |
| DMR repeater supply and install | R413,175 - R1,570,065 |
| Repeater site antenna install | R140,480 - R462,756 |
| Fleet programming (per radio) | R4,132 - R10,743 |
| Annual radio licence (per channel) | R24,791 - R107,426 / yr |
| Radio service and battery swap (per unit) | R5,784 - R14,048 |
Pricing converted from USD to ZAR at indicative rates. Rates vary significantly by country, region, currency, and market.
Call-out fees
A site assessment covers travel to the client's depot or proposed repeater site, a coverage check, and fleet spec review. Free on confirmed rollouts, charged at R8,264 to R41,318 for speculative coverage surveys or tender submissions. Always list it as a separate line so the client sees what the pre-install coverage work is worth.
Hourly vs fixed pricing
Use fixed pricing for handheld, mobile, and repeater hardware where the models and counts are confirmed. Use hourly pricing (typically R10,743 to R18,180 per hour) for programming changes, fault-finding, coverage drives, and repeater tuning. Mix both on the same quote when the job has a hardware rollout plus ongoing support.
See it in action
Example quote breakdown
Here's what a clean, itemised quote for a typical fleet rollout looks like. Notice how the handhelds, mobiles, repeater, programming, and licence are all priced separately. Transparent quotes win radio jobs because the ops manager can see exactly what each part of the system costs.
Try it yourself
Job size
Region
Sample quote
Fleet rollout: 20 handhelds, 5 vehicle mobiles, 1 repeater
Coverage survey and fleet scoping
DMR handheld radio, mid-tier (supply, program, label)
Vehicle mobile radio install (supply, antenna, wiring)
DMR repeater supply and install (duplexer, antenna, mast work)
Fleet programming and channel plan build
Annual radio licence (repeater channel)
User training session (on-site, 2 hours)
| Description | Qty | Rate | Total |
|---|---|---|---|
| Coverage survey and fleet scoping | 1 | R29,749 | R29,749 |
| DMR handheld radio, mid-tier (supply, program, label) | 20 | R69,413 | R1,388,268 |
| Vehicle mobile radio install (supply, antenna, wiring) | 5 | R95,857 | R479,283 |
| DMR repeater supply and install (duplexer, antenna, mast work) | 1 | R958,566 | R958,566 |
| Fleet programming and channel plan build | 1 | R74,372 | R74,372 |
| Annual radio licence (repeater channel) | 1 | R79,330 | R79,330 |
| User training session (on-site, 2 hours) | 1 | R36,359 | R36,359 |
| Subtotal | R3,045,926 | ||
| Tax (10%) | R304,593 | ||
| Total incl. tax | R3,350,519 | ||
Totals recalculate as you change the controls above. Tax rate inferred from the sample quote.
Items often forgotten
Coverage survey, fleet programming, annual licences, repeater site access and rigger fees, user training, lightning protection, and a revisit for channel plan tweaks. Add these as standard lines on your template so you stop absorbing them out of your margin.
Peer snapshot
How Two-Way Radio Installers actually use QuoteGenio
Indicative activity for Two-Way Radio Installers on the platform. Use it as a benchmark for how often to quote and how fast to respond.
16
Quotes sent per month
62%
Average quote acceptance
2 min
Median time to send quote
R3,350,519
Typical quote value
Figures are indicative platform averages for this trade segment.
Start quoting Two-Way Radio Installer jobs like this, free
Build your first quote in under 2 minutes. No credit card, no setup fee, no contract.
Avoid these
Common quoting mistakes
We talk to a lot of two-way radio installers. The same pricing and quoting mistakes come up again and again. Fixing these will protect your margin and keep security and mining clients renewing their fleets.
Mistake: Quoting 'DMR radios' without specifying tier and brand
Better: Write 'DMR Tier 2 handheld, Motorola XPR3500e, with GPS and IP67'. The spec protects you when a competitor quotes a lower-tier unit without GPS.
Mistake: Forgetting programming costs
Better: Programming is real labour. Price it per radio so the client sees the per-unit setup work rather than assuming it's bundled into the hardware.
Mistake: Not pricing annual licence fees
Better: Regulator licences are annual and the client needs to budget for them. Include the first-year licence and note the annual renewal cost clearly in the quote notes.
Mistake: Bundling the repeater antenna and mast work
Better: Repeater site work involves rigging, feeder cable, and lightning protection. List each element separately so the client can see the full site build rather than a single lump.
Mistake: No user training line
Better: Operations staff need training to use the radios correctly. Add a short training session as a line item so it's scheduled, paid for, and not rushed on the rollout day.
Mistake: Verbal quotes for radio repairs
Better: Even a quick battery swap and reprogram needs a written quote. WhatsApp it from the bench before you open the radio.
Mistake: No expiry on the quote
Better: Set a 30 day validity. Radio pricing moves with exchange rates and promotions, and licensing fees change annually. Don't honour a three-month-old quote at a loss.
Mistake: No follow-up after sending the quote
Better: Most quotes that don't close, don't close because nobody followed up. Send a polite check-in 48 hours after the quote lands, and a second nudge at day 7. Two of every three accepted quotes get there because someone followed up.
Step by step
How to quote two-way radio fleet jobs
Assess coverage first, then scope the fleet. Drive the client's operational area with a test handheld, log signal levels across their worst-case points, and confirm whether a single repeater site will cover the ground or whether they need a second site or a trunked solution. Count handhelds and vehicle mobiles separately because install labour differs, confirm the DMR tier needed (Tier 2 is standard business, Tier 3 is trunked), and ask about required features: GPS, IP67, emergency button, man-down. Inspect any proposed repeater site for mast height, lightning protection, AC power, and rigger access, and confirm whether the client holds the regulator licence or expects you to apply for it.
Itemise hardware, programming, licensing, and training. Price each DMR handheld by brand and model (for example Motorola XPR3500e) so you cannot be compared against lower-tier units without GPS. List vehicle mobile installs per vehicle with supply, antenna, wiring, and programming explicit. The repeater belongs on its own line with duplexer, antenna, mast work, and lightning protection, and each mast element should be visible because rigging is a real cost. Fleet programming splits into two lines: a lump-sum channel plan and code plug build, plus a per-radio programming line that scales with the order. Always include the first-year regulator licence on the quote and note the annual renewal cost, and add a user training line so operations staff get trained, not rushed.
Set a 30 day validity on every fleet quote. Radio hardware pricing moves with exchange rates and brand promotions, and holding a two-month-old price on 40 handhelds can wipe your margin. For fleet rollouts over $ 50,000, ask 40 to 50 percent deposit to cover the hardware order and repeater site build because import lead times are real. State clearly whether the annual licence renewal is your responsibility or the client's, note that battery replacement at 18 to 24 months is a separate service, and include a short warranty clause covering programming errors but excluding client-side damage. For DMR versus analogue discussions, quote both as alternatives on the same document with a note on lifecycle cost so the client can defend the DMR premium internally.
Send the quote before the ops manager finishes the tea round. Security and mining clients move fast because an off-air fleet is an operational risk, and the first written radio quote with licensing and programming included usually wins the rollout. Build the quote on your phone while you are still at the depot or repeater site, share it as a WhatsApp link, and follow up within 48 hours with a short note confirming hardware lead times. For fleet renewals, send a short annual summary of licence dates, battery ages, and programming revisions so the renewal conversation starts with lifecycle data rather than a fresh sales pitch.
FAQ
Common questions from two-way radio installers
Everything you need to know before getting started.
Yes. QuoteGenio lets you add any line item: licences, radios, programming, training, or VAT. Structure your quote exactly the way you invoice.
Yes. Once your quote is ready, share it as a link directly via WhatsApp. Your client gets a professional branded document instantly.
Each line item has its own description, quantity, and price. Add as many lines as the rollout needs and group them by handheld, mobile, fixed, or recurring.
Yes. Every quote has a unique public link. Your client can open it on their phone and accept it online. No signup required.
Yes. Convert any accepted quote into an invoice with one click. All the line items carry over, so there's no double entry.
Yes. The free plan gives you 5 quotes and 2 invoices per month with no credit card required. Upgrade to Premium for unlimited quotes, invoices, statements, and reports.
DMR offers better audio, encryption, and data features but costs more per radio. Analogue is cheaper and simpler but ageing. Always specify the mode in the line description, and on a new-site quote, list both as alternatives so the client can compare the lifecycle cost. DMR is typically 30 to 60 percent more per handset than analogue.
Per radio is clearer for fleet rollouts because it scales with the order. Add a separate lump-sum line for the channel plan and code plug build (the one-off engineering work). This way the client sees the setup cost once and the per-radio programming cost that scales with the fleet.
Yes. Repeater and business radio channels need regulator licensing and it's a real recurring cost. Include the first-year licence on the quote and state the annual renewal clearly in the quote notes so the client budgets for it. Missing licences can leave the fleet off the air and the blame lands on you.
30 days is standard for fleet rollouts. Radio hardware pricing moves with exchange rates and brand promotions. QuoteGenio lets you set an expiry date that appears on the PDF so there's no dispute when a client takes two months to confirm.
Still have questions? We would rather answer them now than after you have signed up.
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Guides
Guides for Two-Way Radio Installers
Practical advice to help you quote better, get paid faster, and grow your business.
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