Overview
Roof inspection is sold for the report, and the photographs are the deliverable the customer's solicitor asks for
Roof inspectors are the report-only end of the roofing trade. The customer commissions an inspection because they're buying a property and want to know whether the roof is going to need work; because they're insuring an old building and the underwriter requested a condition report; because there's an insurance claim against storm damage; or because they're disputing the responsibilities of a body corporate roof shared between three flats. The deliverable is a written report with photographs, condition notes, and a recommended programme of works. A flat 'roof inspection, $280' quote that doesn't show the access method, the report format, and the recommendation depth gives the customer no view on whether the report will satisfy their solicitor or insurer.
QuoteGenio gives roof inspectors a quoting shape built for report work. Site survey with access method named (ladder, scaffold, drone, MEWP) as the first line, photographic record by elevation, condition assessment by element (tiles or slates, ridges, flashings, valleys, eaves, gutters, chimneys), recommendation list with priority bands (urgent, short-term, long-term), report production and registration with any relevant body, and an expedited turnaround surcharge for buyer-and-seller deadlines. Send via WhatsApp or email to the buyer, seller, insurer, or body corporate, take a deposit at booking, and the final invoice attaches the report with the photographic record against the same record.
Who it is for
Who uses QuoteGenio
Built for every type of roof inspection and survey business.
The problem
The quoting headaches every roof inspector knows
Inspection work is priced by report scope, roof area, and turnaround. Quote it wrong and you either lose the job or spend a week writing the report for pocket change.
Quotes take time away from inspection work
You should be on roofs or writing reports, not hand-typing quotes for every enquiry.
Scope is always vague
Clients ask for 'a quick look'. Two hours later you have written a full condition report for the price of a callout.
Insurance work pays late
Without written scope and rates, insurers query every invoice. Get it in writing upfront and you get paid in 30 days instead of 90.
The fix
QuoteGenio makes it simple
Tight quotes with report scope defined, turnaround fixed, and payment terms explicit. Easier to win, easier to invoice.
The payoff
What you get with QuoteGenio
The everyday wins that add up across a year of quoting and invoicing.
Built for inspection work
Line items for callout, site inspection time, drone survey, thermal imaging, and report writing. All separate so the scope is crystal clear.
Quote from the driveway
Measure the building on Google Maps, key in access notes, and send a quote before you drive off.
Under 3 minutes per quote
A structured workflow that gets you from enquiry to sent quote while the client is still comparing.
Convert to invoice in one click
Job done? Accepted quote becomes an invoice with all line items pre-populated. No re-typing the report fees.
Built for your trade
Quoting calibrated to how roof inspectors actually work
Pick your trade in Settings and the entire quote flow switches to fit. Line item presets, compliance fields, on-the-quote calculators, and per-m² / after-hours pricing all change to match your industry.
Trade-specific line items
Quick add picker pre-fills the common items your trade quotes. Skip the blank rows.
Brand-specific catalogues
Pylontech, Hikvision, Canadian Solar, Sunsynk and others pre-named. Pick the brand, the description writes itself.
Compliance fields built in
IOPSA, ECASA, PIRB, PSIRA, NHBRC, SAQCC. Set once. Every quote prints them under FROM.
Registration expiry alerts
Dashboard notification 60 days before your PSIRA, CoC or any dated registration lapses.
Per-m² / hour / day billing
Unit selector on every line item: m², hr, linear m, days. Stop doing the maths externally.
After-hours and emergency
1.5× and 2× multipliers as a one-tap toggle. Customer sees the breakdown on the quote.
Quote-flow calculators
Solar size, battery backup, cable run cost. Compute on the spot, drop straight onto the quote.
Staged payments
Deposit on acceptance + balance on completion as two separate amounts on the quote PDF.
Scope-of-work checklist
Structured Included / Not included lists. Client acceptance = signing the scope.
Site-survey mode
Log a location per line item: camera positions, fixtures by room, sensors by zone.
Regional rate hints
Pricing ranges per item per currency shown as you quote.
Free on every plan
All of the above included on the free plan. Premium is for capacity, not the trade tooling.
Why QuoteGenio
Why Roof Inspectors choose QuoteGenio
The tools that matter most when you are quoting on-site, under pressure, and between jobs.
Quote from your phone
Most Roof Inspectors build and send quotes directly from the job site. No laptop, no office, no delays.
Win more jobs, faster
The first professional quote a client receives usually wins. Respond in minutes, not hours.
Quote to invoice in one click
When the job is accepted, convert to an invoice instantly. No retyping, no double entry.
Pricing guide
Typical Roof Inspectors job pricing
Rough market rates for common roof inspection jobs. Prices shift with roof size, access difficulty, report depth, and turnaround. Use as a starting point for your own rate card.
| Job | Typical range |
|---|---|
| Residential roof inspection (basic) | $ 220 - $ 450 |
| Residential roof inspection (detailed report) | $ 480 - $ 850 |
| Drone inspection (residential) | $ 350 - $ 650 |
| Thermal imaging survey (per 100 sq m) | $ 180 - $ 320 / 100 sq m |
| Commercial roof survey (per 1000 sq m) | $ 850 - $ 1,800 / 1000 sq m |
| Insurance claim assessment | $ 650 - $ 1,450 |
| Pre-purchase inspection (residential) | $ 380 - $ 680 |
Pricing shown in USD as a rough benchmark. Rates vary significantly by country, region, currency, and market.
Call-out fees
Call-out fees for site inspections should reflect your drive time and report prep. Most inspectors charge a flat $ 150 to $ 280 for jobs under 30km, with travel billed per kilometre beyond that. Credit the callout against the report fee if the client accepts the full inspection.
Hourly vs fixed pricing
Use fixed pricing for standard inspections and reports where you know the scope. Use hourly rates ($ 120 to $ 220 per hour) for forensic work, court-ready reports, and anything requiring multiple site visits. State turnaround time clearly (48 hours, 5 business days, 10 business days) because late reports lose future work.
See it in action
Example quote breakdown
Transparent quote breakdowns help clients understand why inspection work costs what it does. When every step is on its own line, they see the value.
Try it yourself
Job size
Region
Sample quote
Pre-purchase roof inspection, 280 sq m single-storey tile roof with full report
Site visit, visual inspection, photos
Drone imagery (4 corners plus overview)
Condition report writing (8-12 pages)
Verbal debrief call with buyer
Report delivery within 48 hours
| Description | Qty | Rate | Total |
|---|---|---|---|
| Site visit, visual inspection, photos | 1 | $ 280 | $ 280 |
| Drone imagery (4 corners plus overview) | 1 | $ 180 | $ 180 |
| Condition report writing (8-12 pages) | 1 | $ 320 | $ 320 |
| Verbal debrief call with buyer | 1 | $ 85.00 | $ 85.00 |
| Report delivery within 48 hours | 1 | $ 0.00 | $ 0.00 |
| Subtotal | $ 865 | ||
| Tax (10%) | $ 87.00 | ||
| Total incl. tax | $ 952 | ||
Totals recalculate as you change the controls above. Tax rate inferred from the sample quote.
Items often forgotten
Drone flight beyond line-of-sight approvals, safety harness setup on steep roofs, follow-up visits if new damage is found, sample collection and lab testing for moisture or asbestos, expert witness time for court or insurance disputes.
Peer snapshot
How Roof Inspectors actually use QuoteGenio
Indicative activity for Roof Inspectors on the platform. Use it as a benchmark for how often to quote and how fast to respond.
27
Quotes sent per month
47%
Average quote acceptance
3 min
Median time to send quote
$ 952
Typical quote value
Figures are indicative platform averages for this trade segment.
Start quoting Roof Inspector jobs like this, free
Build your first quote in under 2 minutes. No credit card, no setup fee, no contract.
Avoid these
Common quoting mistakes
Talking to roof inspectors, the same pricing and scoping mistakes come up repeatedly. Fix these and your business is easier to run.
Mistake: Quoting one flat fee for all inspections
Better: A pre-purchase inspection, an insurance claim survey, and a forensic report each have different scopes and time. Quote them separately with itemised fees so you can justify the price and protect margin on complex jobs.
Mistake: Not defining what the report includes
Better: State exactly what the client gets: page count, photo count, drone imagery, thermal scans, turnaround time. Vague reports take more revisions and lose time.
Mistake: Underquoting turnaround pressure
Better: A 24-hour turnaround is premium work. Charge 30 to 50 percent more for next-day reports, and say no to anything less if you are booked. Rushed reports miss things and hurt your reputation.
Mistake: No provision for sample testing
Better: If the client wants moisture readings, asbestos samples, or insulation testing, quote the lab fees separately. Labs charge $ 85 to $ 320 per sample depending on type. Get these approved before collecting.
Mistake: Free verbal debriefs bundled with the report
Better: A phone call after the report is fine. A 45 minute conference call with the buyer, estate agent, and their builder is consulting time. Charge for it as 'post-report consultation' with an hourly rate.
Mistake: No payment terms for insurance work
Better: Insurers pay when they feel like it. State payment terms clearly (30 days, interest after that), and require deposit on commercial assessments. Never start a big job without signed acceptance.
Mistake: Forgetting liability disclaimers
Better: Inspections are opinions based on visible condition. Your report should include disclaimers about concealed defects, weather at time of inspection, and the limitations of visual inspection. QuoteGenio lets you save these as default terms.
Mistake: No follow-up after sending the quote
Better: Most quotes that don't close, don't close because nobody followed up. Send a polite check-in 48 hours after the quote lands, and a second nudge at day 7. Two of every three accepted quotes get there because someone followed up.
Step by step
How to quote roof inspection jobs
Define the inspection scope on the first call, not on site. Ask whether the client wants a pre-purchase report, an insurance claim assessment, a condition survey, or a full forensic report, because each has a different depth, turnaround, and liability profile. Measure the roof on Google Maps before you visit, note the pitch and access, and decide whether drone imagery, thermal scans, or MEWP access are needed. Photograph the building from the driveway on arrival and check whether the client expects a verbal debrief, a written summary, or a court-ready report. Without this clarity you quote for a quick look and deliver a twelve-page document for the price of a callout.
Itemise every deliverable separately. Site visit and visual inspection goes on one line, drone imagery (with licensing and flight time) on another, thermal imaging on a third, condition report writing on its own line with a stated page and photo count, and verbal debrief as a chargeable extra. Quote sample collection (moisture, asbestos, insulation) with the lab fees passed through at $ 85 to $ 320 per sample. State the turnaround explicitly (48 hours, 5 business days, 10 business days) and load a 30 to 50 percent premium for 24-hour rush work. Include travel per kilometre beyond 30km, credited callouts against full inspections, and deposit on anything commercial.
Use a 21 to 30 day validity on inspection quotes because sample lab rates, drone insurance, and your own booking calendar shift. Require a 50 percent deposit on commercial assessments before the site visit and state 30 day payment terms with interest after that, because insurers and solicitors pay when they feel like it. Put the liability disclaimers in the terms so they attach to every quote: opinions are based on visible condition, weather at time of inspection affects what can be seen, and concealed defects are excluded. State your professional indemnity cover and workmanship warranty on the report writing. Rushed reports miss things, so reserve the right to refuse impossible turnarounds.
Send inspection quotes the same day you get the enquiry. Pre-purchase buyers are usually under a contract deadline and book whichever inspector confirms a slot and sends a proper PDF first, even at a premium. Use a saved template, change the client and property details, and send via email for commercial and via WhatsApp for residential enquiries. Follow up after 48 hours with a short message noting your next available slot, because inspection work is bought on certainty of date as much as price. Once the report is delivered, send the invoice immediately with the same payment terms spelled out, and flag repeat insurance clients for recurring quotes on their property portfolios.
FAQ
Common questions from roof inspectors
Everything you need to know before getting started.
Yes. Build one quote with your standard line items and use Duplicate for every new enquiry. Change the client details, tweak the scope, and send.
Yes. QuoteGenio generates a shareable link. Send it via WhatsApp, email, or copy the URL. Works on any device.
Yes. Save your standard terms once. They auto-attach to every new quote. Update them any time and they apply to future quotes only.
Yes. Add a deposit line (50% on acceptance, 50% on delivery) and the client sees the payment schedule clearly before they approve.
Forensic reports go to insurers or courts and include photographs with chain of custody, sample results, expert opinions, and detailed conclusions. Price at 2 to 4 times a standard condition report because the liability and depth are different. Quote separately with a clear scope.
Always quote separately. Drone work has regulatory costs (licensing, insurance), requires weather windows, and is optional for many inspections. Listing it on its own line lets the client choose and protects your drone margin.
Set tiers. Standard (5 business days), expedited (48 hours, 40% premium), and urgent (24 hours, 70% premium). Buyers under contract deadline will pay the premium for certainty. Structure is simpler than negotiating each time.
Roofs requiring MEWP, scaffold, or rope access need equipment, safety setup, and specialist operators. Line-item the access cost (scaffold hire, MEWP rental, safety supervisor) with an on-cost markup, and state if the client can arrange access themselves for a reduced fee.
Quote descriptions support reference URLs if your photos are hosted. Most inspectors link to a shared folder or cloud gallery from the quote notes field.
One click. Open the accepted quote, click Convert to Invoice, all line items carry over. Add any extras (extra site visits, extra photos) as new lines before sending.
Still have questions? We would rather answer them now than after you have signed up.
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Guides
Guides for Roof Inspectors
Practical advice to help you quote better, get paid faster, and grow your business.
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