Overview
Property inspection is paid for the report, and the report has to stand up to a solicitor's read
Property inspection is a paid report trade. The customer commissions an inspection because they're about to buy a property, are in the middle of a dispute with a landlord, are concluding a probate, or have had an insurance claim challenged. The deliverable is a written report that documents the condition of the property at a point in time, with photographs, measurements, and (in some markets) specific compliance assessments: electrical, gas, damp, structural. A flat 'property inspection, $480' quote that doesn't name what's being inspected and what isn't gives the customer no way to know whether the report covers what their solicitor or insurer asked for.
QuoteGenio gives property inspectors a quoting shape that fits the report-driven trade. Inspection type and scope as the first line (RICS Level 2 or 3 for the UK, condition assessment for landlords, schedule of condition for tenants, structural inspection where applicable), property size and access required, additional checks (damp survey, electrical or gas inspection by appointment with the relevant trade), report delivery time, and any expedited turnaround fee. Send via WhatsApp or email to the buyer, solicitor, or landlord, take a deposit at booking, and the final invoice attaches the full report against the same record for the customer's professional advisor.
Who it is for
Who uses QuoteGenio
Built for every kind of property Inspector business, from solo operators to multi-crew teams.
The problem
The quoting problems most property Inspectors run into
Quoting is one of the most time-consuming parts of running a property Inspector business. The wrong tool makes it worse.
Quotes take too long to write
You end up writing quotes after hours instead of being on the tools or at home. Admin is eating into your day as a property Inspector.
Quotes look inconsistent
Without a template, every quote reads differently. Clients comparing multiple property Inspectors pick whoever looks the most professional, not always the best price.
Slow responses lose jobs
Clients rarely wait. If your quote takes a day, they've already accepted one from a Property Inspector who responded within the hour.
The fix
QuoteGenio fixes that
A faster, cleaner quoting workflow designed for how property Inspectors actually work. On-site, on the move, and under pressure.
The payoff
What you get with QuoteGenio
The everyday wins that add up across a year of quoting and invoicing.
Built for property Inspectors
Line items for labour, materials, call-out fees, and tax. Everything a property Inspector quote needs, nothing it doesn't.
Works from your phone
Create and send a quote while you're still on the job. No laptop needed. Just your phone.
Quote in under 2 minutes
A structured workflow that gets you from blank page to sent quote before your next call.
Track payments easily
Know which invoices are outstanding and follow up with one tap. No spreadsheets required.
Built for your trade
Quoting calibrated to how property inspectors actually work
Pick your trade in Settings and the entire quote flow switches to fit. Line item presets, compliance fields, on-the-quote calculators, and per-m² / after-hours pricing all change to match your industry.
Trade-specific line items
Quick add picker pre-fills the common items your trade quotes. Skip the blank rows.
Brand-specific catalogues
Pylontech, Hikvision, Canadian Solar, Sunsynk and others pre-named. Pick the brand, the description writes itself.
Compliance fields built in
IOPSA, ECASA, PIRB, PSIRA, NHBRC, SAQCC. Set once. Every quote prints them under FROM.
Registration expiry alerts
Dashboard notification 60 days before your PSIRA, CoC or any dated registration lapses.
Per-m² / hour / day billing
Unit selector on every line item: m², hr, linear m, days. Stop doing the maths externally.
After-hours and emergency
1.5× and 2× multipliers as a one-tap toggle. Customer sees the breakdown on the quote.
Quote-flow calculators
Solar size, battery backup, cable run cost. Compute on the spot, drop straight onto the quote.
Staged payments
Deposit on acceptance + balance on completion as two separate amounts on the quote PDF.
Scope-of-work checklist
Structured Included / Not included lists. Client acceptance = signing the scope.
Site-survey mode
Log a location per line item: camera positions, fixtures by room, sensors by zone.
Regional rate hints
Pricing ranges per item per currency shown as you quote.
Free on every plan
All of the above included on the free plan. Premium is for capacity, not the trade tooling.
Why QuoteGenio
Why Property Inspectors choose QuoteGenio
The tools that matter most when you are quoting on-site, under pressure, and between jobs.
Quote from your phone
Most Property Inspectors build and send quotes directly from the job site. No laptop, no office, no delays.
Win more jobs, faster
The first professional quote a client receives usually wins. Respond in minutes, not hours.
Quote to invoice in one click
When the job is accepted, convert to an invoice instantly. No retyping, no double entry.
Pricing guide
What property Inspectors typically charge
Pricing varies by region, scope, and experience. These ranges give clients a sense of what to expect.
| Job | Typical range |
|---|---|
| Inspection visit | $80 - $250 |
| Small repair / handyman | $120 - $400 |
| Half-day works | $300 - $750 |
| Full-day works | $600 - $1,500 |
| Monthly management retainer | $200 - $1,200 |
Pricing shown in USD as a rough benchmark. Rates vary significantly by country, region, currency, and market.
Call-out fees
Call-out fees for property Inspectors vary. Many charge $50-$150 for a site visit, often waived if the job is accepted.
Hourly vs fixed pricing
Some property Inspectors charge hourly ($50-$120/hr), while others prefer fixed project quotes. Fixed pricing is usually better for the client and protects your margin.
See it in action
Example quote breakdown
Try it yourself
Job size
Region
Sample quote
Sample property Inspector quote
Site visit
Labour (4 hrs)
Materials and parts
| Description | Qty | Rate | Total |
|---|---|---|---|
| Site visit | 1 | $ 95.00 | $ 95.00 |
| Labour (4 hrs) | 4 | $ 75.00 | $ 300 |
| Materials and parts | 1 | $ 240 | $ 240 |
| Subtotal | $ 635 | ||
| Tax (10%) | $ 64.00 | ||
| Total incl. tax | $ 699 | ||
Totals recalculate as you change the controls above. Tax rate inferred from the sample quote.
Peer snapshot
How Property Inspectors actually use QuoteGenio
Indicative activity for Property Inspectors on the platform. Use it as a benchmark for how often to quote and how fast to respond.
14
Quotes sent per month
54%
Average quote acceptance
2 min
Median time to send quote
$ 699
Typical quote value
Figures are indicative platform averages for this trade segment.
Start quoting Property Inspector jobs like this, free
Build your first quote in under 2 minutes. No credit card, no setup fee, no contract.
Avoid these
Common quoting mistakes
These are the quoting mistakes that cost property Inspectors the most time and money.
Mistake: Vague 'general maintenance' quotes
Better: Itemise the work (gutters, paint, repairs). 'General maintenance' is impossible to negotiate.
Mistake: Skipping inspection reports
Better: Always send a brief written report with photos. Justifies the price and wins repeat work.
Mistake: No call-out fee for short jobs
Better: Charge a minimum call-out (e.g. 1 hour). Stops 30-minute jobs eating travel costs.
Mistake: Forgetting recurring management quotes
Better: Property managers need monthly retainers. Quote one alongside the once-off work.
Mistake: No after-hours rate
Better: Emergency callouts deserve premium pricing. State the after-hours rate on the quote.
Mistake: Missing materials markup
Better: Don't sell materials at cost. State your standard markup (often 10-20%) so it's transparent.
Mistake: Plain text quotes for landlords
Better: Use a branded PDF that landlords can forward to owners. Keeps you looking professional in the chain.
Step by step
How to quote property Inspector jobs
Quoting as a property Inspector starts with understanding the job scope. Visit the site where possible, take measurements, and note any access issues or complications that could affect time or materials. A quote based on real site conditions is always more accurate than one written from a phone call.
Structure your quote with clear line items. Separate labour from materials and include quantities and rates for each. Clients who can see exactly what they are paying for are more likely to accept, and less likely to negotiate or dispute the final amount.
Set a validity period on every quote. Material prices change, and a quote you sent three months ago may no longer be profitable. A 14 to 30 day validity is standard for most property Inspector jobs.
Send the quote as soon as possible after the site visit. The property Inspector who responds first with a professional document usually wins the job. Use WhatsApp or email to get it in front of the client while the conversation is still fresh.
FAQ
Common questions from property Inspectors
Everything you need to know before getting started.
Yes. The free plan covers 5 quotes and 2 invoices a month. Premium unlocks unlimited quotes plus recurring invoices for monthly management retainers.
Yes. Use line items for the once-off work and separate lines for the recurring management retainer. property Inspectors use this for landlord and holiday-let work.
Yes. Premium includes recurring invoices, ideal for monthly property management or holiday let retainers.
Yes. Save each property under the client and quote against the right address every time.
Yes. Every quote has a public link. Acceptance is one tap, no signup required.
You can include line item descriptions referencing photos and follow up by email if needed. Inspection notes can sit alongside the quote.
Still have questions? We would rather answer them now than after you have signed up.
Explore more
Related trades in Property & Maintenance
QuoteGenio is built for a whole family of trades. Explore other pages that might fit how you work.
Reviews
Trusted by tradespeople
Real feedback from people who quote for a living.
"I used to send long email quotes that clients would ignore. Now I send a clean quote link and get responses much quicker."
Emily Carter
Freelance Designer · London
"The templates look incredibly professional. My clients in Italy are always impressed by the branding. Huge time saver."
Sofia Ricci
Interior Designer · Milan
"Converting a quote to an invoice in one click saves me so much time. Payment tracking is brilliant. I can see immediately who still owes me."
Thabo Nkomo
HVAC Technician · Midrand
Guides
Guides for Property Inspectors
Practical advice to help you quote better, get paid faster, and grow your business.
Free forever plan
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Create professional quotes in minutes, send instantly, and stay on top of your work without the admin slowing you down.
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