Overview
Exam prep is sold by the test, and the score improvement is the line the parent measures the tutor against
Exam prep tutors are the specialist branch of private tutoring focused on specific tests: SAT, ACT, GCSE, A-Level, IB, GMAT, LSAT, MCAT, eleven-plus, common entrance, and the long tail of professional certifications. The customer (often a parent paying for a teenager, or an adult professional) is paying for a specific score improvement against a known deadline. The work is part curriculum (what the test actually covers), part technique (timing, question strategies, multiple-choice elimination), and part stamina (the mock exams that simulate the real timing). A flat 'tutoring, $80/hour' quote without naming the test, the timeline, the mock exam schedule, and the score-improvement track record misses the parental decision-making.
QuoteGenio gives exam prep tutors a quoting shape that fits test-driven work. Initial diagnostic test as the first line, weekly or twice-weekly sessions through to the exam date, mock exam package with timed practice and full review, exam-board-specific materials, online versus in-person rate, intensive bootcamp option in school holidays, and a results review session after the exam. Send via WhatsApp or email to the parent and the student, take a deposit at booking or block payment for the full course, and the same record holds the diagnostic scores, the mock progress, and the final exam result for the tutor's track record.
Who it is for
Who uses QuoteGenio
Built for every kind of exam prep tutoring business, from solo tutors handling 1:1 work to small tutoring agencies running bootcamps and online group sessions.
The problem
The quoting headaches every exam prep tutor knows
Tutoring is hour-based with package and bootcamp upside. Without a structured proposal listing 1:1 vs group rates and the bootcamp option, parents pick the cheapest hourly rate and miss the value of intensive prep.
Hourly rate compression
Parents shop on hourly rate alone. Without a package and bootcamp upsell, tutors get pushed to the lowest hourly the market accepts.
Material time uncharged
Custom past-paper packs, mock exams, and feedback reports take real prep time. Without a material line, you absorb the back-office work.
Bootcamp upside missed
Pre-exam intensive bootcamps are the highest-margin work. Without quoting the bootcamp on every term proposal, parents default to weekly tutoring only.
The fix
QuoteGenio makes it simple
A clean workflow for tutoring. Quote 1:1 hourly, group rates, term packages, bootcamp options, and material as separate lines. Send via WhatsApp and convert accepted quotes to term-deposit invoices.
The payoff
What you get with QuoteGenio
The everyday wins that add up across a year of quoting and invoicing.
Built for tutoring work
Line items for 1:1 hourly, group hourly, term packages, exam bootcamp, mock exam and feedback report, custom material, online vs in-person, and parent reporting as separate lines.
Works from anywhere
Build the proposal after the consultation call. Branded PDF on every send, public link for parent or adult learner acceptance.
Quote in under 5 minutes
Templates for GCSE 12-week prep, A-Level term package, SAT bootcamp. Each new student is a few tweaks from sent.
Track terms and bootcamps
See which deposits have landed, which terms are due to renew, and which bootcamp cohorts have spaces.
Built for your trade
Quoting calibrated to how exam prep tutors actually work
Pick your trade in Settings and the entire quote flow switches to fit. Line item presets, compliance fields, on-the-quote calculators, and per-m² / after-hours pricing all change to match your industry.
Trade-specific line items
Quick add picker pre-fills the common items your trade quotes. Skip the blank rows.
Brand-specific catalogues
Pylontech, Hikvision, Canadian Solar, Sunsynk and others pre-named. Pick the brand, the description writes itself.
Compliance fields built in
IOPSA, ECASA, PIRB, PSIRA, NHBRC, SAQCC. Set once. Every quote prints them under FROM.
Registration expiry alerts
Dashboard notification 60 days before your PSIRA, CoC or any dated registration lapses.
Per-m² / hour / day billing
Unit selector on every line item: m², hr, linear m, days. Stop doing the maths externally.
After-hours and emergency
1.5× and 2× multipliers as a one-tap toggle. Customer sees the breakdown on the quote.
Quote-flow calculators
Solar size, battery backup, cable run cost. Compute on the spot, drop straight onto the quote.
Staged payments
Deposit on acceptance + balance on completion as two separate amounts on the quote PDF.
Scope-of-work checklist
Structured Included / Not included lists. Client acceptance = signing the scope.
Site-survey mode
Log a location per line item: camera positions, fixtures by room, sensors by zone.
Regional rate hints
Pricing ranges per item per currency shown as you quote.
Free on every plan
All of the above included on the free plan. Premium is for capacity, not the trade tooling.
Why QuoteGenio
Why Exam Prep Tutors choose QuoteGenio
The tools that matter most when you are quoting on-site, under pressure, and between jobs.
Quote from your phone
Most Exam Prep Tutors build and send quotes directly from the job site. No laptop, no office, no delays.
Win more jobs, faster
The first professional quote a client receives usually wins. Respond in minutes, not hours.
Quote to invoice in one click
When the job is accepted, convert to an invoice instantly. No retyping, no double entry.
Pricing guide
Typical Exam Prep Tutors job pricing
A rough guide to what exam prep tutors charge for common work. Pricing varies by subject (general humanities vs specialist STEM), exam level (GCSE vs A-Level vs university entrance), tutor experience, format (1:1 vs group vs online), and intensity (weekly vs bootcamp). Specialist STEM A-Level and bespoke bootcamp work sit at the top of these ranges.
| Job | Typical range |
|---|---|
| 1:1 hourly tutoring (mid-grade subject) | $ 45 - $ 145 / hr |
| 1:1 hourly tutoring (specialist STEM) | $ 95 - $ 280 / hr |
| Group revision class (4-8 students, 90 min) | $ 28 - $ 65 / student |
| GCSE term package (12 weeks, 1:1) | $ 850 - $ 2,800 |
| A-Level term package (12 weeks, 1:1) | $ 1,400 - $ 4,800 |
| Pre-exam bootcamp (intensive, 5 days) | $ 580 - $ 2,400 |
| Custom mock exam + feedback report | $ 95 - $ 280 / mock |
Pricing shown in USD as a rough benchmark. Rates vary significantly by country, region, currency, and market.
Call-out fees
Term-by-term renewals are the recurring revenue base for exam prep tutors. Quote a 12-week term package on every new student so they re-enrol each term, locking in a year-round tutoring schedule through to the exam window.
Hourly vs fixed pricing
Use hourly pricing for casual sessions, term-package pricing for committed students, and per-cohort pricing for bootcamps. Always quote material and mock exam time as separate lines because back-office prep is real time that should not be free.
See it in action
Example quote breakdown
Here is what a clean GCSE prep proposal looks like. Diagnostic, term tutoring, custom past-paper pack, mock exam, bootcamp, and parent reports each visible on the proposal. Parents comparing tutors accept this kind of itemised proposal faster than a flat 'tutoring' fee.
Try it yourself
Job size
Region
Sample quote
GCSE Maths 12-week 1:1 term + pre-exam bootcamp
Initial diagnostic assessment (1 hour)
1:1 tutoring (12 weeks, 1.5 hours per week)
Custom past-paper pack (4 papers + answers)
Mock exam + feedback report (mid-term)
Pre-exam bootcamp (5 days, intensive)
Parent progress report (mid-term + end-term)
| Description | Qty | Rate | Total |
|---|---|---|---|
| Initial diagnostic assessment (1 hour) | 1 | $ 95.00 | $ 95.00 |
| 1:1 tutoring (12 weeks, 1.5 hours per week) | 18 | $ 95.00 / hr | $ 1,710 |
| Custom past-paper pack (4 papers + answers) | 1 | $ 145 | $ 145 |
| Mock exam + feedback report (mid-term) | 1 | $ 180 | $ 180 |
| Pre-exam bootcamp (5 days, intensive) | 1 | $ 1,200 | $ 1,200 |
| Parent progress report (mid-term + end-term) | 2 | $ 85.00 / report | $ 170 |
| Subtotal | $ 3,500 | ||
| Tax (10%) | $ 350 | ||
| Total incl. tax | $ 3,850 | ||
Totals recalculate as you change the controls above. Tax rate inferred from the sample quote.
Items often forgotten
Diagnostic assessment, custom past-paper packs (real prep time), mock exam with feedback report, the pre-exam bootcamp upsell, and parent progress reports. Add these as standard or optional lines so the back-office prep does not silently absorb your week.
Peer snapshot
How Exam Prep Tutors actually use QuoteGenio
Indicative activity for Exam Prep Tutors on the platform. Use it as a benchmark for how often to quote and how fast to respond.
29
Quotes sent per month
59%
Average quote acceptance
3 min
Median time to send quote
$ 3,850
Typical quote value
Figures are indicative platform averages for this trade segment.
Start quoting Exam Prep Tutor jobs like this, free
Build your first quote in under 2 minutes. No credit card, no setup fee, no contract.
Avoid these
Common quoting mistakes
We talk to a lot of exam prep tutors. The same diagnostic, material, and bootcamp mistakes come up student after student. Fix these and your term-renewal base will smooth the year-round teaching schedule through to exam season.
Mistake: No diagnostic assessment quoted
Better: Quote a 1-hour diagnostic as a separate paid line on every new student. Diagnostics let you target the term plan and customers respect seeing it priced openly.
Mistake: Material time absorbed
Better: Quote custom past-paper packs and mock exam material as separate lines. Bespoke prep is real back-office time and should not be free.
Mistake: Bootcamp not quoted on term proposals
Better: Quote the pre-exam bootcamp as an optional line on every term package. Customers default to weekly only without seeing the bootcamp option.
Mistake: Parent reports absorbed
Better: Quote mid-term and end-term parent reports as separate lines. Reports are real time and parents respect seeing them itemised.
Mistake: No deposit on term packages
Better: Take 50 percent deposit on term packages because tutor time is blocked for the term. State on the proposal so the customer agrees in writing.
Mistake: Verbal cancellation policy
Better: State the cancellation and missed-session policy on the proposal (e.g. 24 hours notice, no refund within term). Without it, term commitments evaporate.
Mistake: No expiry on the quote
Better: Set a 14 to 21 day validity. Term slots fill in tutoring. State the validity so old quotes do not bind you to outdated availability.
Mistake: No follow-up after sending the quote
Better: Most quotes that don't close, don't close because nobody followed up. Send a polite check-in 48 hours after the quote lands, and a second nudge at day 7. Two of every three accepted quotes get there because someone followed up.
Step by step
How to quote exam prep tutoring
Always run a diagnostic before quoting term work. A 60-minute diagnostic assessment tells you the student's current level (recent grades, weak topics), the exam target, the learning style, and the family's commitment level (weekly vs intensive). Quote based on what you diagnosed because target-setting matters and a wrong target wastes a term.
Itemise diagnostic, hourly tutoring, term packages, custom material, mock exam and feedback report, pre-exam bootcamp, parent reports, and online vs in-person as separate lines. Customers comparing across tutors compare on tutor experience and exam track record. Quote bootcamps as optional lines on every term proposal because they are the highest-margin work.
Take a deposit on term packages and bootcamps. Casual hourly sessions can usually invoice weekly. Term packages and bootcamps need 50 percent deposit because tutor time is blocked. State the deposit and the cancellation tiers on the proposal so the customer agrees in writing.
Send via WhatsApp and follow up. Parents compare 2 to 3 tutors. The first detailed proposal with diagnostic, term structure, bootcamp option, and parent reports usually wins. Share the public link via WhatsApp after the diagnostic call, follow up after a few days, and once accepted invoice the term deposit. Set a 14 to 21 day validity to manage tutor availability fairly.
FAQ
Common questions from exam prep tutors
Everything you need to know before getting started.
Yes. Quote a 1-hour diagnostic as a separate paid line, refundable against the term if the family commits. Free diagnostics is how tutors absorb 10 percent of teaching time.
Yes. Once your quote is ready, share the public link via WhatsApp. The parent opens a branded PDF on their phone, accepts online, and you have a time-stamped acceptance on file.
Per cohort or per student. State the bootcamp duration (typically 3 to 5 days), the daily hours, and the cohort size. Customers paying for bootcamps respect itemised programme detail.
Yes. 50 percent deposit on term packages and bootcamps because tutor time is blocked. State the cancellation tiers on the proposal so the deposit becomes non-refundable after term start.
Quote custom past-paper packs, mock exams, and feedback reports as separate lines. State the inclusions (paper count, answer key, written feedback) so customers see the prep work openly.
Yes. The free plan gives you 5 quotes and 2 invoices per month with no credit card. Upgrade to Premium for unlimited quotes plus recurring term-renewal invoicing.
Yes. Quote both as alternative options on the same proposal. Most families comparing on price respect seeing both with the per-session rate stated.
Yes, as separate lines on every term package. Mid-term and end-term reports are real time and parents respect seeing them itemised.
If you are tax registered, yes. Some jurisdictions zero-rate education services for qualifying customers; check local rules and quote accordingly.
14 to 21 days. Term slots fill in tutoring. State the validity so old quotes do not bind you to outdated availability.
Still have questions? We would rather answer them now than after you have signed up.
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Guides
Guides for Exam Prep Tutors
Practical advice to help you quote better, get paid faster, and grow your business.
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