Overview
Caravan servicing is the annual habitation check, and the customer needs to keep the paperwork
Caravan servicing is the planned maintenance side of the trade, separate to repair. An annual habitation service covers the gas, the electrics, the water systems, the brakes, the chassis, and the damp survey. The customer keeps the paperwork because insurers, warranty providers, and future buyers will all ask for the service history. A flat 'caravan service, $260' that doesn't list what was checked gives the owner nothing to show the next buyer or the insurance assessor when the claim happens. The trade earns repeat work by delivering the check and the paperwork together.
QuoteGenio gives caravan servicing contractors a quoting shape that doubles as the service record. Habitation check with each system listed (gas, mains and 12V electrics, water and waste, ventilation, brakes, hitch, chassis), damp meter readings per panel, gas tightness test, smoke and carbon monoxide alarm checks, and any remedial work flagged with a separate quote on the same record. Send via WhatsApp from the workshop, take a deposit if the customer is on a multi-year care plan, and the final invoice attaches the full service report so the owner has it for the insurance file and the next sale.
Who it is for
Who uses QuoteGenio
Built for caravan and motorhome service workshops, from solo mobile habitation engineers to multi-bay RV service centres handling annual services and warranty inspections.
The problem
Where caravan service quotes fall short
Annual caravan services have many components: chassis, gas, electrical, water, habitation, damp test. Customers think they paid for 'a service' and dispute every additional finding. Without itemising what was checked and what was found, the conversation about repairs goes badly.
Service components not itemised
An annual service is six different inspections (chassis, gas, electrics, water, habitation, damp). Bundle them into one 'service fee' and customers think any repair was already included.
Damp test treated as bonus
Damp testing is the most important habitation check and the one most likely to find expensive issues. Bundle into the service and customers don't see why it matters.
Parts not pre-quoted
Habitation issues found mid-service (delaminated panel, soft floor) need a separate repair quote. Without a clean parts and labour structure, the conversation goes badly.
The fix
QuoteGenio handles caravan services properly
Itemise chassis check, gas safety, electrical safety, water system, habitation check, and damp test as separate lines. Issue a separate repair quote for any findings, with parts and labour itemised.
The payoff
What you get with QuoteGenio
The everyday wins that add up across a year of quoting and invoicing.
Built for caravan service work
Line items for chassis service, gas safety, electrical inspection, water system flush, habitation check, damp readings, and any repair findings.
Templates per service type
Save templates for annual habitation service, gas-only service, pre-trip check, post-storage prep. Each new booking is a few tweaks from sent.
Recurring annual reminders
Set the next service as a recurring invoice that fires 11 months out. Customers book back automatically; you keep the slot.
Quote and invoice on the bay
Find a damp issue mid-service? Build the repair quote on your phone, send to the customer's WhatsApp before they're back from lunch.
Built for your trade
Quoting calibrated to how caravan servicing actually work
Pick your trade in Settings and the entire quote flow switches to fit. Line item presets, compliance fields, on-the-quote calculators, and per-m² / after-hours pricing all change to match your industry.
Trade-specific line items
Quick add picker pre-fills the common items your trade quotes. Skip the blank rows.
Brand-specific catalogues
Pylontech, Hikvision, Canadian Solar, Sunsynk and others pre-named. Pick the brand, the description writes itself.
Compliance fields built in
IOPSA, ECASA, PIRB, PSIRA, NHBRC, SAQCC. Set once. Every quote prints them under FROM.
Registration expiry alerts
Dashboard notification 60 days before your PSIRA, CoC or any dated registration lapses.
Per-m² / hour / day billing
Unit selector on every line item: m², hr, linear m, days. Stop doing the maths externally.
After-hours and emergency
1.5× and 2× multipliers as a one-tap toggle. Customer sees the breakdown on the quote.
Quote-flow calculators
Solar size, battery backup, cable run cost. Compute on the spot, drop straight onto the quote.
Staged payments
Deposit on acceptance + balance on completion as two separate amounts on the quote PDF.
Scope-of-work checklist
Structured Included / Not included lists. Client acceptance = signing the scope.
Site-survey mode
Log a location per line item: camera positions, fixtures by room, sensors by zone.
Regional rate hints
Pricing ranges per item per currency shown as you quote.
Free on every plan
All of the above included on the free plan. Premium is for capacity, not the trade tooling.
Why QuoteGenio
Why Caravan Servicing choose QuoteGenio
The tools that matter most when you are quoting on-site, under pressure, and between jobs.
Quote from your phone
Most Caravan Servicing build and send quotes directly from the job site. No laptop, no office, no delays.
Win more jobs, faster
The first professional quote a client receives usually wins. Respond in minutes, not hours.
Quote to invoice in one click
When the job is accepted, convert to an invoice instantly. No retyping, no double entry.
Pricing guide
Typical Caravan Servicing job pricing
Caravan service pricing tracks with caravan size, age, and complexity (a 2024 motorhome with full electronics is different from a 1990s tourer). Standard touring caravans sit at the low end. Premium American RVs at the top.
| Job | Typical range |
|---|---|
| Annual habitation service | $ 280 - $ 650 |
| Gas safety check (per gas system) | $ 95 - $ 280 |
| Electrical safety check (12V and 240V) | $ 120 - $ 380 |
| Damp readings (per access point) | $ 18 - $ 45 / pt |
| Water system flush and sanitise | $ 95 - $ 240 |
| Chassis service (brakes, hubs, suspension) | $ 220 - $ 850 |
| Repair labour (per hour) | $ 65 - $ 150 / hr |
Pricing shown in USD as a rough benchmark. Rates vary significantly by country, region, currency, and market.
Call-out fees
Always quote the damp test as its own line. Customers don't understand why damp testing matters until you point at the line and explain. Bundling it hides the most valuable inspection in the service.
Hourly vs fixed pricing
Fixed-fee for the annual service and major checks. Hourly for repairs found during inspection. Always issue a separate repair quote on findings, never absorb into the service fee.
See it in action
Example quote breakdown
Try it yourself
Job size
Region
Sample quote
Annual habitation service for a 2018 4-berth touring caravan
Annual habitation service (standard scope)
Gas safety check (single LPG system)
Electrical safety check (12V and 240V)
Damp readings (10 access points)
Water system flush and sanitise (with new filter)
Chassis check (brakes, hubs, hand-brake travel)
Service report and recommendations (digital, emailed)
| Description | Qty | Rate | Total |
|---|---|---|---|
| Annual habitation service (standard scope) | 1 | $ 380 | $ 380 |
| Gas safety check (single LPG system) | 1 | $ 145 | $ 145 |
| Electrical safety check (12V and 240V) | 1 | $ 180 | $ 180 |
| Damp readings (10 access points) | 10 | $ 28.00 / pt | $ 280 |
| Water system flush and sanitise (with new filter) | 1 | $ 165 | $ 165 |
| Chassis check (brakes, hubs, hand-brake travel) | 1 | $ 280 | $ 280 |
| Service report and recommendations (digital, emailed) | 1 | $ 0.00 | $ 0.00 |
| Subtotal | $ 1,430 | ||
| Tax (10%) | $ 143 | ||
| Total incl. tax | $ 1,573 | ||
Totals recalculate as you change the controls above. Tax rate inferred from the sample quote.
Peer snapshot
How Caravan Servicing actually use QuoteGenio
Indicative activity for Caravan Servicing on the platform. Use it as a benchmark for how often to quote and how fast to respond.
25
Quotes sent per month
47%
Average quote acceptance
3 min
Median time to send quote
$ 1,573
Typical quote value
Figures are indicative platform averages for this trade segment.
Start quoting Caravan Servicing jobs like this, free
Build your first quote in under 2 minutes. No credit card, no setup fee, no contract.
Avoid these
Common quoting mistakes
Caravan service workshops bleed margin in the same spots: damp test absorbed, repair findings not pre-quoted, annual reminder not booked. Fix these and your annual-service repeat rate climbs above 80 percent.
Mistake: Damp test bundled into service fee
Better: Per-access-point damp readings as its own line. Customers see the inspection points and understand why it matters when an issue is found.
Mistake: Repair findings not pre-quoted
Better: Issue a separate repair quote on findings, parts and labour itemised. Build it on your phone, send via WhatsApp before the customer collects.
Mistake: No annual reminder booked
Better: Set next service as a recurring invoice that fires 11 months out. Customers book back, you keep the slot.
Mistake: Gas check absorbed into service
Better: Gas safety check as its own line. Compliance work, real cost, separately quoted protects you on the docs.
Mistake: No deposit on parts orders
Better: 30 to 50 percent deposit on parts orders over $ 500. Specialist caravan parts are slow to source and you don't want dead stock.
Mistake: Pre-trip check not pitched
Better: Quote a pre-trip check service at peak season alongside the annual. Smaller scope, smaller fee, fills bays in non-peak weeks.
Mistake: Storage prep not pitched
Better: Quote post-season storage prep alongside the late-summer service. Drain water, isolate gas, charge battery. Recurring annual line.
Mistake: Service report on paper
Better: Issue digital service report by email and WhatsApp. Customers can forward to insurers and find the next service date easily.
Step by step
How to quote caravan servicing
Itemise the annual habitation service into its component checks: gas safety, electrical safety, water system, damp readings, chassis service. Customers think 'a service' is one thing; the line items show them six inspections worth of value. Bundling them into a flat fee invites disputes when any repair is needed afterwards.
Quote damp readings per access point and make it a visible line. Damp issues are the most common and most expensive findings in any habitation service. Customers don't understand the value until they see the inspection coverage spelled out. A 10-point damp test on a $ 280 line is what makes the next year's service a guaranteed booking.
Always issue a separate repair quote on any findings. Build it on your phone the moment you find a soft floor or delaminated panel, send to the customer's WhatsApp before they collect. Parts at trade-plus-margin, labour at posted hourly rate, with photos of the issue attached. Quoting on the spot doubles repair conversion versus quoting after collection.
Set the next service as a recurring annual invoice that fires 11 months out. Customers book back automatically without prompting, you keep the bay slot. The reminder also unlocks pre-trip and storage-prep upsells at the right times in the season cycle.
FAQ
Common questions from caravan service workshops
Everything you need to know before getting started.
Per access point as its own line. 8 to 12 points typical. Customers see the inspection coverage and understand why it matters.
Yes. Issue a repair quote on findings with parts and labour itemised. Build on your phone, send via WhatsApp before customer collects.
Yes. Premium includes recurring invoices. Set the next service for 11 months out and customers book back automatically.
Smaller scope than the annual, posted as its own service tier ($ 120 to $ 280). Pitch alongside the annual at peak season.
Yes. The free plan covers 5 quotes and 2 invoices a month. Premium unlocks unlimited quotes plus recurring annual service invoices.
Yes. 30 to 50 percent on parts orders over $ 500. Specialist caravan parts are slow to source.
Per service type with parts extra. Standard chassis check is fixed-fee, brake or hub overhaul priced separately.
Yes. Issue digital service report by email and WhatsApp. Customers forward to insurers and find next service date easily.
Yes. Quote post-season storage prep alongside the late-summer annual. Recurring annual line, fills bays in winter.
30 days. Parts pricing moves; lock in the quote with a clear validity window.
Still have questions? We would rather answer them now than after you have signed up.
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Guides
Guides for Caravan Servicing
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