Overview
Pneumatic systems run on air, and the leaks the customer can't hear are the cost they don't see
Pneumatic systems run on compressed air rather than oil. Air tools, conveyor cylinders, packaging machinery, food-line valves, paint-spray equipment. The infrastructure is a compressor, an air receiver, filtration and dryers, and the distribution piping that gets the air to the point of use. The hidden cost in most pneumatic systems is leaks: a half-millimetre hole in a copper line bleeds compressed air twenty-four hours a day, and the compressor runs to keep up. A flat 'pneumatic service, $480' quote that doesn't include a leak audit, an energy-cost recommendation, and the filter and dryer service misses the recurring saving the contractor can offer.
QuoteGenio gives pneumatic services contractors a quoting shape that captures the system and the savings. Compressor service as the first line, air receiver inspection, filter and dryer replacement, leak audit with an ultrasonic detector and a recommended repair list, distribution piping repair or upgrade, and a pneumatic-system efficiency report with the estimated energy saving. Send via WhatsApp or email to the facilities or maintenance contact, take a deposit on bigger services, and the final invoice closes with the leak-repair before-and-after data and the energy-saving estimate. The customer renews because the savings are on the page.
Who it is for
Who uses QuoteGenio
Built for pneumatic service contractors working on compressors, air systems, and pneumatic equipment.
The problem
The quoting problems every pneumatic shop knows
Compressor service, air-line installs, and leak audits all need different pricing. Verbal estimates lose work, and bundled labour bleeds margin on every job.
Compressor breakdowns need fast quotes
When a plant compressor goes down, production stops. If you can't send a written quote in 30 minutes, the call goes to the next service shop on the list.
Air audits get given away free
You spend half a day walking the plant identifying leaks, then forget to bill for it because the install quote came afterwards. That's lost margin every time.
Filter and dryer service gets bundled
Without separate lines for FRL maintenance, dryer service, and filter changes, clients can't see what they're paying for and challenge the invoice.
The fix
QuoteGenio fixes that
A structured quoting workflow that handles compressor service, air-line installs, FRL maintenance, and leak audits as separate, clean line items.
The payoff
What you get with QuoteGenio
The everyday wins that add up across a year of quoting and invoicing.
Built for pneumatic work
Line items for compressor service, oil changes, filter sets, dryer service, air-line install, and FRL maintenance. Structured the way pneumatic procurement teams expect.
Fast on breakdown calls
Send a written quote from your phone before you mobilise. Plant managers get a number in minutes, not hours.
Works from the plant floor
No laptop on site. Build and send a professional quote from your phone in under 5 minutes.
Professional every time
Your logo, your terms, your VAT line. Every quote looks like it came from a contractor who runs serious industrial accounts.
Built for your trade
Quoting calibrated to how pneumatic services actually work
Pick your trade in Settings and the entire quote flow switches to fit. Line item presets, compliance fields, on-the-quote calculators, and per-m² / after-hours pricing all change to match your industry.
Trade-specific line items
Quick add picker pre-fills the common items your trade quotes. Skip the blank rows.
Brand-specific catalogues
Pylontech, Hikvision, Canadian Solar, Sunsynk and others pre-named. Pick the brand, the description writes itself.
Compliance fields built in
IOPSA, ECASA, PIRB, PSIRA, NHBRC, SAQCC. Set once. Every quote prints them under FROM.
Registration expiry alerts
Dashboard notification 60 days before your PSIRA, CoC or any dated registration lapses.
Per-m² / hour / day billing
Unit selector on every line item: m², hr, linear m, days. Stop doing the maths externally.
After-hours and emergency
1.5× and 2× multipliers as a one-tap toggle. Customer sees the breakdown on the quote.
Quote-flow calculators
Solar size, battery backup, cable run cost. Compute on the spot, drop straight onto the quote.
Staged payments
Deposit on acceptance + balance on completion as two separate amounts on the quote PDF.
Scope-of-work checklist
Structured Included / Not included lists. Client acceptance = signing the scope.
Site-survey mode
Log a location per line item: camera positions, fixtures by room, sensors by zone.
Regional rate hints
Pricing ranges per item per currency shown as you quote.
Free on every plan
All of the above included on the free plan. Premium is for capacity, not the trade tooling.
Why QuoteGenio
Why Pneumatic Services choose QuoteGenio
The tools that matter most when you are quoting on-site, under pressure, and between jobs.
Quote from your phone
Most Pneumatic Services build and send quotes directly from the job site. No laptop, no office, no delays.
Win more jobs, faster
The first professional quote a client receives usually wins. Respond in minutes, not hours.
Quote to invoice in one click
When the job is accepted, convert to an invoice instantly. No retyping, no double entry.
Pricing guide
Typical Pneumatic Services job pricing
A rough guide to what pneumatic service contractors charge for common scopes. Pricing varies by compressor size, plant access, and whether the work is planned or breakdown. Use these as a reference when building your own rate card, not as fixed numbers.
| Job | Typical range |
|---|---|
| Compressor service visit (small to mid screw, 22kW) | R7,933 - R19,832 |
| Compressor major service (with separator and bearings) | R29,749 - R90,899 |
| Air-line install (per metre, copper or alu-rail) | R1,240 - R2,479 |
| FRL maintenance per station | R1,570 - R4,628 |
| Dryer service (refrigerant, mid-size) | R6,280 - R23,138 |
| Compressed air leak audit (per shift) | R14,048 - R39,665 |
| Pneumatic cylinder seal kit (per cylinder) | R2,975 - R8,925 |
Pricing converted from USD to ZAR at indicative rates. Rates vary significantly by country, region, currency, and market.
Call-out fees
Compressor service typically runs R7,933 to R19,832 for a small to mid screw compressor and includes oil, filters, and a basic running test. Major services with separator and bearing changes run higher. Always show consumables (oil, filters, separator) as their own lines so the client sees the value of the service.
Hourly vs fixed pricing
Use fixed pricing for known scopes like service visits, FRL maintenance, and seal kits. Use hourly (R1,570 to R2,975) for fault-finding, leak chasing, and unscoped breakdown work. Always quote leak audits as a fixed shift rate so the client knows what they're paying for upfront.
See it in action
Example quote breakdown
Here's what a clean pneumatic service quote looks like. Mobilisation, the service kit, labour, dryer service, the leak audit, and the audit report are all separate lines. Plant managers approve it faster because they can see exactly what each part of the visit delivers.
Try it yourself
Job size
Region
Sample quote
Compressor major service, 22kW screw with leak audit
Mobilisation and site induction
22kW screw compressor major service kit
Compressor service labour
Refrigerant dryer service
Compressed air leak audit (single shift, ultrasonic)
Audit report and tagged repair list
| Description | Qty | Rate | Total |
|---|---|---|---|
| Mobilisation and site induction | 1 | R3,636 | R3,636 |
| 22kW screw compressor major service kit | 1 | R16,196 | R16,196 |
| Compressor service labour | 6 | R2,396 / hr | R14,378 |
| Refrigerant dryer service | 1 | R10,247 | R10,247 |
| Compressed air leak audit (single shift, ultrasonic) | 1 | R23,138 | R23,138 |
| Audit report and tagged repair list | 1 | R3,966 | R3,966 |
| Subtotal | R71,562 | ||
| Tax (10%) | R7,156 | ||
| Total incl. tax | R78,718 | ||
Totals recalculate as you change the controls above. Tax rate inferred from the sample quote.
Items often forgotten
Mobilisation and induction time, oil disposal, the dryer condenser clean, separator element on a major service, the leak audit report write-up, and the second visit to repair tagged leaks. Add these to your service template once and they'll never drop off a quote again.
Peer snapshot
How Pneumatic Services actually use QuoteGenio
Indicative activity for Pneumatic Services on the platform. Use it as a benchmark for how often to quote and how fast to respond.
23
Quotes sent per month
59%
Average quote acceptance
3 min
Median time to send quote
R78,718
Typical quote value
Figures are indicative platform averages for this trade segment.
Start quoting Pneumatic Service jobs like this, free
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Avoid these
Common quoting mistakes
We talk to a lot of pneumatic service contractors. The same audit and consumables mistakes come up again and again. Fix these and you'll protect your margin on every plant visit.
Mistake: Bundling consumables into the service price
Better: List oil, filters, separator, and dryer consumables as separate lines. The client needs to see the value of the parts you're fitting, and procurement expects this level of detail.
Mistake: Giving away leak audits free
Better: Quote the leak audit as a fixed shift rate with a written report. State that the audit is billable whether or not the repair work goes ahead.
Mistake: No mobilisation line on remote sites
Better: Add a fixed mobilisation line for travel, induction, and tool transport. On a plant 100km away that single line can cover most of a crew morning.
Mistake: Forgetting the audit report write-up
Better: Quote the report and tagged repair list as a separate line. Writing the report is real workshop time and deserves a paid line, not free overhead.
Mistake: Same rate for service and breakdown
Better: Build separate service-visit and breakdown call-out rates. Breakdown work carries a 1.5x to 2x premium over a planned service visit.
Mistake: Verbal scope changes during a service
Better: If a service reveals additional faults (worn coupling, damaged separator), issue a variation quote on the spot using QuoteGenio's online accept link.
Mistake: No expiry on service quotes
Better: Set a 14 to 30 day validity. Compressor parts and dryer consumables move in price often, and an open-ended quote can lock you into last month's costs.
Mistake: No follow-up after sending the quote
Better: Most quotes that don't close, don't close because nobody followed up. Send a polite check-in 48 hours after the quote lands, and a second nudge at day 7. Two of every three accepted quotes get there because someone followed up.
Step by step
How to quote pneumatic service jobs
Walk the compressed air system on site before you price a service visit or an audit, because compressor service pricing depends on factors you cannot establish over the phone. Record the compressor make, model, and kW rating (for example 22 kW screw), the current running hours versus OEM service intervals, the dryer type (refrigerant or desiccant) and its condition, the receiver size and last pressure-vessel inspection date, and the condition of the FRL stations across the plant. Log the number of air-line metres, fitting types (copper, alu-rail, galvanised), and leak-prone sections visible to eye or ear. On a compressed air leak audit plan a full shift using ultrasonic detection and log every leak with location, size, and tagged repair priority.
Itemise pneumatic service quotes by component so the client sees the value. Show mobilisation and site induction as a fixed line, the major service kit as a priced part (oil, oil filter, air filter, separator element, all listed) rather than buried in labour, service labour at $ 95 to $ 180 per hour, refrigerant dryer service as its own line ($ 380 to $ 1,400 depending on size), and FRL maintenance per station ($ 95 to $ 280 per FRL) because counting stations makes annual SLA pricing clean. On leak audits quote the audit as a fixed shift rate ($ 850 to $ 2,400) with ultrasonic detection, plus the written report and tagged repair list as a separate line, plus a second-visit line for tagged repairs. On breakdowns apply a 1.5x to 2x premium over planned service rates.
Set a 14 to 30 day validity on service quotes because compressor parts, separator elements, and dryer consumables move on price often, and an open-ended quote can lock you into last month's costs. State on the quote that the audit is billable whether or not the repairs proceed, because half-day leak audits given away free destroy the margin on any plant visit. On SLA proposals state the visit frequency (4,000 hour intervals typical for screw compressors), the next-service hour interval, and the CPI-linked annual renewal clause in writing. Include oil disposal, separator disposal, and refrigerant handling on refrigerant dryers as explicit lines because regulated waste is a real cost. Plants with compressed air leaks typically lose 20 to 30 percent of compressor energy, so the audit usually pays for itself in months and the ROI justifies the fixed shift rate.
Send the quote the same day as the plant visit, because compressor breakdowns stop production and the contractor who emails a written number in 30 minutes usually gets the PO. Build and send the quote as a branded PDF from your phone at the plant gate. For SLA proposals email the PDF to the maintenance manager and the energy or sustainability lead (compressed air is often on their radar through energy efficiency targets) and follow up after three working days with a walkthrough of the service kit and leak audit methodology. On scope changes during a service visit (worn coupling revealed, damaged separator), issue a variation quote on the spot and get acceptance through the online link before completing the extra work. Convert the accepted quote to an invoice the moment the system runs.
FAQ
Common questions from pneumatic service contractors
Everything you need to know before getting started.
Yes. Build a fixed-price service quote with separate lines for the service kit, labour, dryer service, and any audit work. Procurement teams accept it faster because every component of the visit is visible.
Yes. Quote the leak audit as a fixed shift rate with the report and tagged repair list as their own lines. State that the audit is billable whether or not repairs go ahead.
Yes. QuoteGenio works on your phone. Build and send a professional service quote from the workshop, the gate, or the breakdown site without opening a laptop.
Yes. Every quote has a unique public link. Plant managers can accept it from their phone, which gives you written approval before you mobilise a crew.
Yes. Convert any accepted quote to an invoice with one click. All line items carry across, which keeps the billing clean even on multi-day service jobs.
Yes. The free plan gives you 5 quotes and 2 invoices per month with no credit card required. Upgrade to Premium for unlimited quotes, invoices, statements, and reports.
Quote per visit (fixed) for known scopes like 4,000 hour services on standard screw compressors where you have the consumables list nailed down. Quote per hour for breakdown call-outs and unscoped fault-finding. The visit price gives the client budget certainty; the hourly rate protects you when the scope is unknown.
A major service typically includes oil, oil filter, air filter, separator element, condition check on bearings and couplings, dryer service if applicable, and a running test with pressure logging. List each component as its own line so the client sees the value, and state the next-service hour interval on the quote so the SLA cycle is clear.
Quote the audit as a fixed shift rate (typically R14,048 to R39,665 per shift) using ultrasonic detection, and add the report and tagged repair list as a separate line. State on the quote that the audit is billable whether or not the repairs proceed. Most plants find that 20 to 30 percent of compressor energy is lost to leaks, so the audit usually pays for itself in months.
Yes. Quote FRL (filter, regulator, lubricator) maintenance per station as a fixed line, then add a single visit charge for the technician's time. This makes it easy for procurement to scale up or down based on how many FRL stations are on the air system. It also makes annual SLA pricing much cleaner because you can simply count stations.
Still have questions? We would rather answer them now than after you have signed up.
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Guides
Guides for Pneumatic Services
Practical advice to help you quote better, get paid faster, and grow your business.
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