Overview
Extraction systems are sold by the canopy, and the ductwork carries the cost
Extraction work in commercial kitchens, industrial workshops, and welding bays looks like one job (a canopy and a fan) and is in fact two: the canopy or hood at the source, and the ductwork that takes the air out of the building. The canopy is the line the customer sees. The ductwork is the line that surprises them. Kitchen extract has to be grease-rated, the duct has to be cleanable, the fan has to be sized for the canopy face velocity, and the discharge point has to clear the building correctly. A flat quote for 'extract hood installed' hides the ductwork run length, the fan spec, the make-up air requirement, and the cleaning access doors the inspector will ask for.
QuoteGenio gives extraction system installers a structure that itemises everything between the canopy and the roof. Canopy or hood by length and face velocity, grease filters by piece (changeable cassettes named), duct by metre with the spec (grease-rated stainless, mild steel, flexible aluminium), fan by brand and air flow at the required pressure, motor isolator, attenuator where needed, fire damper if regulations call for it, make-up air, and commissioning with the air-flow result on a certificate. Send via WhatsApp from the kitchen or workshop, take a deposit on the kit order, raise progress invoices through fabrication, install, and commissioning.
Who it is for
Who uses QuoteGenio
Built for every type of commercial extraction and LEV installation business.
The problem
The quoting headaches every extraction installer knows
Extraction is sized by CFM and constrained by duct routes, fire compliance, and roof access. Generic quoting tools force you to bundle it all and you lose money on the awkward jobs.
Surveys turn into long evenings
Take-off the canopy size, the duct route, the fan static pressure, then go home and try to type it into a generic quote. Two hours of unpaid admin every survey.
Specs lost in plain text
CFM rating, fan model, fire damper specification, and grease filter type all matter. Quotes that don't list them lose to lower-spec competitors.
Slow quotes lose the fit-out
Restaurants and fit-out contractors want extraction quotes within 48 hours. If you take a week, the kitchen consultant has already specified your competitor.
The fix
QuoteGenio makes it simple
A faster, cleaner quoting workflow built around how extraction installers actually work, on the kitchen floor with a tape and a fan curve, not in the office at midnight.
The payoff
What you get with QuoteGenio
The everyday wins that add up across a year of quoting and invoicing.
Built for extraction
Line items for canopies, grease filters, fans (sized by CFM), ductwork per metre, fire dampers, suppression systems, and commissioning. Structured the way extraction is actually scoped.
Works from your phone
Send the quote from the kitchen during the survey. No office trip, no missed window before procurement orders the system from a competitor.
Quote in under 2 minutes
Templates for common kitchen sizes, dust extraction layouts, and fume hood installs mean you adjust CFM, duct length, and fan model, then send.
Track payments easily
See which restaurants, fit-out contractors, and industrial clients owe what. Chase with one tap, no spreadsheet required.
Built for your trade
Quoting calibrated to how extraction system installers actually work
Pick your trade in Settings and the entire quote flow switches to fit. Line item presets, compliance fields, on-the-quote calculators, and per-m² / after-hours pricing all change to match your industry.
Trade-specific line items
Quick add picker pre-fills the common items your trade quotes. Skip the blank rows.
Brand-specific catalogues
Pylontech, Hikvision, Canadian Solar, Sunsynk and others pre-named. Pick the brand, the description writes itself.
Compliance fields built in
IOPSA, ECASA, PIRB, PSIRA, NHBRC, SAQCC. Set once. Every quote prints them under FROM.
Registration expiry alerts
Dashboard notification 60 days before your PSIRA, CoC or any dated registration lapses.
Per-m² / hour / day billing
Unit selector on every line item: m², hr, linear m, days. Stop doing the maths externally.
After-hours and emergency
1.5× and 2× multipliers as a one-tap toggle. Customer sees the breakdown on the quote.
Quote-flow calculators
Solar size, battery backup, cable run cost. Compute on the spot, drop straight onto the quote.
Staged payments
Deposit on acceptance + balance on completion as two separate amounts on the quote PDF.
Scope-of-work checklist
Structured Included / Not included lists. Client acceptance = signing the scope.
Site-survey mode
Log a location per line item: camera positions, fixtures by room, sensors by zone.
Regional rate hints
Pricing ranges per item per currency shown as you quote.
Free on every plan
All of the above included on the free plan. Premium is for capacity, not the trade tooling.
Why QuoteGenio
Why Extraction System Installers choose QuoteGenio
The tools that matter most when you are quoting on-site, under pressure, and between jobs.
Quote from your phone
Most Extraction System Installers build and send quotes directly from the job site. No laptop, no office, no delays.
Win more jobs, faster
The first professional quote a client receives usually wins. Respond in minutes, not hours.
Quote to invoice in one click
When the job is accepted, convert to an invoice instantly. No retyping, no double entry.
Pricing guide
Typical Extraction System Installers job pricing
A rough guide to what extraction installers charge for common commercial jobs. Pricing varies with CFM rating, canopy material and length, duct route complexity, fan static pressure, and fire compliance requirements. Use these as a reference when building your own rate card, not as fixed prices.
| Job | Typical range |
|---|---|
| Site survey and design | R2,396 - R6,280 |
| Stainless canopy (per linear metre, wall-type) | R7,933 - R14,048 |
| Island canopy (per linear metre) | R11,899 - R20,659 |
| Extraction fan (1500 CFM, in-line) | R14,048 - R27,270 |
| Extraction fan (5000 CFM, roof-mounted) | R39,665 - R79,330 |
| Insulated ductwork (per metre, 350mm round) | R1,570 - R2,975 |
| Wet chemical fire suppression (3-nozzle) | R74,372 - R140,480 |
Pricing converted from USD to ZAR at indicative rates. Rates vary significantly by country, region, currency, and market.
Call-out fees
Survey and design fees cover CFM calculation, fan static pressure analysis, duct routing, and fire compliance review. R2,396 to R6,280 is typical, scaling with kitchen size. Charge it as a separate line and credit against the install if accepted. Free design trains kitchen consultants to shop your engineering at no cost.
Hourly vs fixed pricing
Use fixed pricing for known scopes: canopies per linear metre, fans selected by CFM, fire suppression as a kit. Use per-metre rates for ductwork. Use hourly (R1,570 to R2,396 per hour) for commissioning, balancing, fire damper testing, and remedial work where scope is unknown.
See it in action
Example quote breakdown
Here's what a clean, itemised extraction quote looks like. Every cost is visible: survey and design, canopy per metre, fan model with CFM rating, ductwork per metre, fire damper, and labour with commissioning. Transparent quotes win restaurant fit-outs because the kitchen consultant can match your spec line for line.
Try it yourself
Job size
Region
Sample quote
Commercial kitchen extraction, restaurant fit-out
Site survey, CFM design, and fan selection
Stainless wall canopy, 3.0 linear metres
Roof-mounted extraction fan (3500 CFM)
Insulated ductwork, 350mm round (per metre)
Fire damper at compartment wall
Labour (install, balance, commission, certify)
| Description | Qty | Rate | Total |
|---|---|---|---|
| Site survey, CFM design, and fan selection | 1 | R4,049 | R4,049 |
| Stainless wall canopy, 3.0 linear metres | 3 | R10,247 | R30,740 |
| Roof-mounted extraction fan (3500 CFM) | 1 | R32,228 | R32,228 |
| Insulated ductwork, 350mm round (per metre) | 8 | R2,066 | R16,527 |
| Fire damper at compartment wall | 1 | R7,933 | R7,933 |
| Labour (install, balance, commission, certify) | 14 | R1,818 / hr | R25,452 |
| Subtotal | R116,929 | ||
| Tax (10%) | R11,693 | ||
| Total incl. tax | R128,621 | ||
Totals recalculate as you change the controls above. Tax rate inferred from the sample quote.
Items often forgotten
The fire damper at any compartment wall, the roof curb and weatherproofing for the fan, the make-up air provision, the grease filter set, the access panels for cleaning, the commissioning certificate with airflow and static pressure readings, and the handover training for the kitchen team. Add these to your template once and they stop disappearing from your margin.
Peer snapshot
How Extraction System Installers actually use QuoteGenio
Indicative activity for Extraction System Installers on the platform. Use it as a benchmark for how often to quote and how fast to respond.
35
Quotes sent per month
47%
Average quote acceptance
3 min
Median time to send quote
R128,621
Typical quote value
Figures are indicative platform averages for this trade segment.
Start quoting Extraction System Installer jobs like this, free
Build your first quote in under 2 minutes. No credit card, no setup fee, no contract.
Avoid these
Common quoting mistakes
We talk to a lot of extraction installers. The same scoping and compliance mistakes come up on every kitchen fit-out and industrial LEV job. Fix these and you'll protect your margin and stop losing the spec war to lower-quality competitors.
Mistake: Sizing fans by canopy length, not CFM
Better: Always size by CFM based on cooking equipment and canopy type. Quote the fan model with its CFM rating shown so the consultant can verify the engineering, not just the price.
Mistake: Forgetting fire dampers
Better: Any duct crossing a compartment wall, ceiling, or floor needs a fire damper. List them as separate line items with the access panel for inspection. Forgetting them is a compliance failure caught at sign-off.
Mistake: No make-up air provision
Better: Extracting 3000 CFM means 3000 CFM has to come back in. Note make-up air on the quote (passive louvre or active intake) so the kitchen doesn't go negative and slam doors.
Mistake: Bundling fire suppression into 'extraction'
Better: Wet chemical fire suppression is a separate engineered system with its own certification. List the tank, nozzles, controls, and certification as their own lines. Hiding it in the extraction price loses you the spec war.
Mistake: No commissioning and certification
Better: Airflow balancing, static pressure measurement, and a commissioning certificate are real engineering work. Quote them as a separate line so the client sees the system was tested and certified, not just installed.
Mistake: Free design on small kitchens
Better: CFM calculation, fan static pressure, duct sizing, and fire compliance review are engineering. Even a small kitchen takes hours. Charge a design fee and credit it back on order. Never give it free.
Mistake: No expiry on the quote
Better: Set a 14 or 30 day validity. Stainless steel and fan prices move with import rates. You don't want to honour a three-month-old quote on a slow-moving fit-out at a loss.
Mistake: No follow-up after sending the quote
Better: Most quotes that don't close, don't close because nobody followed up. Send a polite check-in 48 hours after the quote lands, and a second nudge at day 7. Two of every three accepted quotes get there because someone followed up.
Step by step
How to quote extraction system installation jobs
Survey the kitchen equipment line before you price the canopy. Extraction CFM is driven by what cooks under the hood (charbroilers, fryers, ranges and woks all have different extraction rates per linear metre) and by canopy type (wall, island, eyebrow). Measure the canopy length, calculate total CFM, then walk the proposed duct route measuring every bend and every compartment wall the duct crosses. Check the roof for fan mounting feasibility, curb and weatherproofing, and confirm make-up air provision so the kitchen does not go into negative pressure and slam fire doors. For dust and welding fume extraction, measure hood capture distance, fan static pressure, and filter change frequency.
Itemise the canopy per linear metre with material specified (stainless wall or island, including grease filters and lighting), the fan by model with CFM rating shown, ductwork per metre with diameter and fire rating where required, fire dampers at each compartment crossing with access panels for inspection, and wet chemical fire suppression as a separate engineered system with tank, nozzles, gas valve interlock, controls and certification listed individually. Include the roof curb and weatherproofing, make-up air as its own line (passive louvre or active intake), grease filter set, access panels for cleaning, commissioning with airflow and static pressure readings, and handover training for the kitchen team. Never bundle fire suppression into the extraction price.
Set a 14 or 30 day validity on every extraction quote. Stainless steel, fans and fire suppression component prices move with import rates and a three-month-old quote on a slow-moving fit-out will lose you money. Charge a design fee ($ 145 to $ 380) as its own line covering CFM calculation, fan static pressure analysis, duct routing and fire compliance review, and credit it back against the install if accepted. Ask for a 30 to 40 percent deposit on acceptance to cover canopy fabrication and fan order, because stainless canopies are made to measure and non-returnable. Offer a grease filter cleaning service contract (monthly or quarterly) as a paid extra that most insurers require and that gives you repeat revenue.
Send the quote the same day as the survey. Restaurants and fit-out contractors want extraction pricing within 48 hours and the kitchen consultant will specify whoever responds fastest, especially when fire compliance and sign-off timing is tight. Build the quote on your phone in the kitchen after the take-off, share the link via WhatsApp to the consultant or restaurant owner before you leave, and keep templates for common kitchen sizes, dust extraction layouts and fume hood installs so you can adjust CFM, duct length and fan model and send. Any scope change found during install (extra fire damper, duct rerouting, make-up air upgrade) goes on a written variation before the work happens, not on the final invoice.
FAQ
Common questions from extraction installers
Everything you need to know before getting started.
Yes. Add a line item for each duct type (round, rectangular, insulated, fire-rated) with a per-metre rate and the actual metres as the quantity. QuoteGenio totals it automatically.
Yes. Build the quote on your phone during the survey and share the link via WhatsApp with the kitchen consultant or restaurant owner. They get a branded document immediately.
Add each canopy as its own line with linear metres as quantity, then add the fan, ductwork, fire dampers, and suppression as separate items. You can group by zone with notes per section.
Yes. Every quote has a unique public link. Restaurant owners, fit-out contractors, and main contractors can accept on their phone with one tap. No signup required.
Yes. Convert any accepted quote to an invoice with one click. Line items carry over, so there's no double entry between order and bill.
Yes. The free plan gives you 5 quotes and 2 invoices per month with no credit card required. Upgrade to Premium for unlimited quotes, invoices, statements, and reports.
CFM is driven by the cooking equipment under the canopy (charbroilers, fryers, ranges all have different extraction requirements per linear metre) and by canopy type (wall vs island vs eyebrow). Calculate CFM, select a fan with enough static pressure for the duct route, and list both the CFM and fan model on the quote so the consultant can verify the engineering.
Yes, always note it. Extracting air without replacing it puts the kitchen in negative pressure, which slams doors, pulls combustion fumes from gas appliances, and reduces extraction efficiency. Quote either a passive louvre system (cheaper) or an active make-up air unit (better for high-CFM systems), with its own line and a clear note explaining why it matters.
List fire dampers individually at each compartment crossing, with the access panel for inspection. Quote wet chemical fire suppression as a separate engineered system with the tank, nozzles, gas valve interlock, controls, and certification as their own lines. Both are regulated and required for sign-off.
Yes, on commercial kitchen extraction. Quote it as a separate fixed-fee service contract (monthly or quarterly) covering filter clean, fan inspection, and a written report. Grease build-up is a fire risk and most insurers require documented cleaning. Service contracts are repeat revenue and protect your install reputation.
Still have questions? We would rather answer them now than after you have signed up.
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Guides
Guides for Extraction System Installers
Practical advice to help you quote better, get paid faster, and grow your business.
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